Voting Buttons:

In “Outlook”, we have the option of collecting votes via e-mail.
Suppose you want to give the staff more storage space, but you do not know if everyone will like this proposal.
You can collect votes from your staff by clicking on the “Use voting buttons” option found in the “Options” tab on the “Ribbon”.
In the drop-down menu that opens, you have three voting options that can be set.
If you wish to create your own options, you can select “Custom”.

If you select the last option, the “Properties” dialog box opens. You can select the “Use voting buttons” check box, and specify your options. The different options must be separated by a semicolon (;).

I don’t know how may options are supported, but I tried it with five and I found no problem as long as each was distinguished by a semicolon.

Click on the “Close” button when you are finished.

Click on the “Send” button in the e-mail when you have finished typing the question. If you forget to add a question, the recipients of your email would not know what they are voting for.

 

When the recipient of your e-mail reads the message , he sees the “Click here if you want to vote” text displayed in the “Reading pane”. If you click on this text, the list of options will be displayed. If you click on an option, it will be sent as a vote.

When you click the “OK” button, your choice is sent. The sender now receives a notification that you have cast your vote.

 

Tip:

We can also see an overview of the different votes. To do this, double-click on the e-mail that was sent, and select “Check” on the “Ribbon”.

 

Unwanted mail:

As in the previous versions of “Outlook”, “Outlook” 2010 also has a folder called “Junk Mail”.  This folder is used to intercept the most obvious cases of spam and is based on a technique called filtering. The filter analyzes the content and structure of each email message and tries to figure out whether it is spam or not.

If “Outlook” feels that a received message is Spam, the message is placed in this folder. It is therefore recommended that this folder is periodically checked to see whether there are any valid messages stored in it.

If “Outlook” has placed a valid message in the “Junk Mail” folder, you can drag this message to the “Inbox”.

If legitimate messages are frequently being treated as Spam, or vice-versa, you can customize this folder’s options.

Just click on the “Home” tab in the “Ribbon” and then click on “Junk Mail”.

In the ” Junk email Options” dialog box that opens, select the required settings in the “Options” tab.

By default, the protection level set to “Low”.  However, if you wish to have a higher or nill level of protection, select the check box for that particular option.

I suppose all these options found in this dialog are obvious to you.

 

Under the “Safe Senders” tab you can specify e-mail addresses that you regard as reliable and that “Outlook” considers to be Spam. Once you do this, emails that originate from those particular e-mail addresses will be regarded as reliable in the future.

 

Under the “Safe Recipients” tab, if you are a part of a directory or a distribution list, you can add these names to your “Safe Recipients” List, so that messages sent to these email addresses or domain names, will never be treated as junk.

 

Under the “Blocked Senders” tab, you can block messages from a particular sender, by adding the e-mail address or domain name of the sender, to the “Blocked Senders” List. When you add a sender to this list, all incoming messages from this sender, will directly got to the “Junk E-mail” folder, regardless of the content of the message.

 

Under the “International” tab, we have two buttons. The first button is used to block unwanted email from specified countries or regions.

The second button is used to block all e-mail addresses which use a specific encoding (character sets).

 

As you can see, there are many options, but I doubt whether all these options are of any help to you.

 

Featured Courses

• Downloading iPad Apps
• Lesson 1: Introduction to Publisher
• Lesson 65: File Formats