“Adding contacts”

It is easy to add new contacts to the database. To add a contact, first click the “Contacts” icon in the “Navigation pane”.
Then click on the ” New Contact” button found in the “Home” tab.

 

This opens a new contact window.

At the top of the window, we have four tabs:
“Contact”, “Insert”, “Format Text” and “Review”.

Under each of these tabs, we find a number of buttons. I will discuss some of them in this lesson and the remaining in the next lesson.

When we enter data in the first text box on the left (1) another textbox is displayed on the right which displays a sample business card. The various text boxes displayed in this window are quite simple to understand, so I do not go into further details.

If you want to add a photo to your contact, you have to double click on the “Add contact picture” icon.
You can then select the photo you want to use, from your hard disk, and then click the “OK” button.

At the bottom (2), we can add information about social networks, such as Facebook or Twitter, in the contact.
When all data has been entered, click on the “Save and Close” button, or click on the “Save and new” button if you want to add another contact.

 

The newly inserted contact is now added to the list.

 

Display options

In “Outlook” we have different views which we can use to display our contacts.

By default, the display “Business Cards” option is set.

I will show you how to change this view and how to customize some of these views.

Click on the “View” tab above the ribbon. You can adjust the size of the cards in the window, by using the zoom slider .
Click the “Change View” button to obtain the list of your contacts in a particular order.

 

In the pop-up menu that opens, choose one of the four display options: “Business Card”, “Card”, “Telephone” or “List”.

 

If you’ve chosen to display the “List”, you can adjust the width of the columns by moving your mouse pointer between the respective columns and when it changes to a double-headed arrow, click and drag it.

 

The “List View” gives you more information. But you must use the column width or use the scroll bars to see the entire content.

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