Inserting Merge Fields:

The next step is the option to insert merge fields into our document.
To do this, you first place the cursor at the location in your document where you want these field.
Click the “Insert Merge Field” button under the “Write and Insert field” tab, in the ribbon.
This opens a drop-down menu with all available fields from our table.
Click the field that is to be inserted.
In this example, I add the “First Name” field and press the Space key on the keyboard. This places a space between first name and the name.
Then, I click on the “Insert Merge Field”, select “Name” from the drop-down menu, and press the Enter key on the keyboard.
I place the cursor at the correct height, just below the name, and click the “Insert Merge Fields” button again.
I select “Address” from the drop-down menu, and then press the Enter key on the keyboard.
Finally, we need to insert the postcode and address.
Replace the cursor at the right place, just below the address, and then click the “Insert Merge Fields” button.
This time I select “Code” and type a space.
I then click the “Insert Merge Fields” button, and select “Location”.
I’ve now finished inserting the addressee.

To give the letter a personalized touch, you can insert the person’s first name in the title.
To do this, follow the following steps:
1. Place the cursor in the right place in your document
2. Click on the “Insert Merge Fields” button.
3. Then click on the “Name” in the drop-down menu.

Before we complete the merger, I’ll give you a bit of information.
But, if you want a preview, click the “Preview results” button in the ribbon.
If you would like to return to the “Insert mode”, click this button again.

Inserting an Address Block:

Instead of inserting the merge fields one by one, we can also make use of the address block option. This is a little faster.
Place the cursor in your document at the place where you want the address to be inserted.
Click the “Address Block” button under the “Mailings” tab, in the ribbon.
This opens the “Insert Address Block” dialog box:

In this dialog box, we can select several options.
At the top, to the left, we have different formats which we can choose from.
Below this, we have the “Insert Company name” text box.
If you want to use it, you must have a company name featured in a field, in your table.
Below this, we find a number of options for displaying the country.
You also have a table field with the name of the country.
On the right side of the dialog box there is a preview window, surmounted by the “First”, “Previous”, “Next” and “Last” buttons, which will help us navigate between our different records in the table.

If there are problems between the standard field and the source field, you can still make changes by clicking on the “Match Fields” button.
Click the OK button when you are satisfied.
The address block will appear at the place where your cursor was in your document.

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