Adding contents

We have used different heading styles (heading 1 and heading 2), provided as standard in the “Styles” tab under the “Home” tab in the ribbon, and we can also create a table of contents, in Word.

To do this, first place the cursor in your document, at the place where you wish to insert the contents.
Then click the “Table Of Contents” tab under “References” in the ribbon.
This opens a drop-down menu with three pre-formatted “tables of contents”.

1. Automatic Table 1:
adds the title “Contents”, with the various content fields below it

2. Automatic Table 2:
adds the title “Table of Contents” ,with the various content fields below it.

3. Manual Table:
adds the title “Contents”, with a table of contents example, wherein we can make changes in text and page numbering.

 

 

 
In this example I select the second option, “Automatic table 2 ‘.
Word will do the rest.

This is quick and easy.

Table of Contents Options:

When we have used one of the preformatted “Contents”, we can set these options.
Just click the “Table of Contents” tab under “References” in the ribbon, again.

Select the “Insert Table of Contents” from the bottom of the drop-down menu .
This opens the “Table of Contents” dialog box.

At the top we have the “Print Preview” and “Web Preview” windows.

Below that, we have the “Show Page Numbers” option. If this check box is selected, it displays the page numbers and if it is unchecked, it does not display page numbers.

Below this, we have the “Right align page numbers” option.
If this box is checked, it displayes the page numbers on the right side of the page, and if unchecked, the page numbers are placed next to the “Header”.

We also have the “Tab Leader” option.
Clicking on the downward pointing arrow gives us three options of leader characters.

Below this, we have the “Formats” option.
Clicking on the downward pointing arrow gives us a choice of six other formatting options.

Below this we have the number of levels.
By default, this is set to three heading styles, but you can adjust this using the upward or downward pointing arrow button. Nine is the maximum.

To its right, we have the “Use hyperlinks instead of page numbers” option.
When this is checked, hyperlinks are displayed instead of page numbers.
An example is displayed in the “Web preview” window.
To make use of the hyperlink, place your mouse pointer over a Hyperlink with the Ctrl key on your keyboard pressed. Click the link to navigate to this subject.

Click the OK button when settings are complete.
This displays an alert box, indicating whether you want to replace the index with this style.
If you click on the “Yes” button, the new settings will be adapted to the previous index.
If you click the “No” button, the old index will remain the same.

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