Adding / Removing Notes:

Adding Comments to a document may be helpful to disclose our ideas, notes, etc. Without that we may have to make changes in a document.
To insert a comment in our document, we first place the cursor in our document at the place where we want to insert it.
We then select the “Review” tab in the ribbon, and click the “New Comment” button.
This opens the comment field (1) on the right side of our document, containing a text box (2) wherein we can add comments.

If you want the comments to appear in the text and not in the comment field, click the “Show Markup” button in the ribbon. Select “Balloons” from the drop-down menu, and select the “Show All revisions inline” option.


If you move your mouse over the comment, you will be able to read it in the box that appears (1).
To navigate between comments, use the “Next comment” and “Previous Comment” (2) & (3) buttons.

To delete a comment, select the comment, and click the “Delete Comment” (3) button.
If you click the “Delete Comment” button, you have the option of removing either the selected comment or all comments.

Reviewing Pane:

When you click the “Next comment” or “Previous comment” buttons, the “Reviewing Pane” (1) opens, where we can navigate between the various comments and, customize them.
By clicking on the “Reviewing Pane” in the ribbon, we can set the default position of the screen either vertically, or horizontally, in the application window.
In order to close the “Reviewing pane”, click the X icon in the upper right corner (3).

Note!
The “Reviewing pane” is only displayed if the comments appear in the document and, not when they only appear as balloons in the comment field.

Editing Notes:

If our comment is displayed in the “Reviewing Pane”, or in a balloon, we only have to click the comment in the “Reviewing Pane” or balloon, to change it.

However, when displayed in the text, you must right click and select “Edit Note” from the drop-down menu.
This will open the “Reviewing pane” where the comment has already been selected.

Responding to a comment:

If you want to reply to a comment that a colleague has posted, select the comment in your document, and click the “New Comment” button.
This places your comment under your colleague’s comment.
You can start entering your comment, immediately.

Featured Courses

• Downloading iPad Apps
• Lesson 1: Introduction to Publisher
• Lesson 65: File Formats