Searching

However well you’ve organized your folders, there may always be a chance that you cannot find a particular e-mail . For this purpose we have the “Search” option.  Just enter a word, or part of a word, which appears in the email you’re searching for, in the “Search” tab.

 

“Outlook” will, by default, “Search” for the e-mails in the folder specified on the navigation bar that contain the specified search criteria. In the above image the sub-folder is called “Work”.  If there is no result to your query, you can get “Outlook” to search in all sub-folders or in all the “Outlook” items.

 

When you move the mouse over a result, “Outlook” will display all the information about this email in a small rectangular box, along with the folder where the email is located.

 

Inserting items:

When we compose an email, we have the option to add different items. All these items can be found in the “Ribbon” under the “Insert” tab. All are quite clear but do allow me to quickly take a look at them.

 

First we have the “Attach File” button used to add an attachment. When you click on this button, a window will open in which you can navigate to the file you want to attach, select it and click on the “Insert” button. This adds the “Attach” box to your e-mail containing the newly attached file.

 

The second button is “Attach Item”. This can be any “Outlook” item, for example, another e-mail or a contact or a “Calendar” item. It can be any item from “Outlook”.

In the “Attach Item” list, you have the choice of adding the item as text or as an attachment. Click “OK” when you’re done. If you select the “Insert as Text” option, the item will be added as text in your email.

If you selected the “Insert as attachment” option, the item will be added as an attachment.

 

The third button is the”Business card”.  When you click this button, a list will be displayed with cards last added by you and with the “Other Business Cards” option .

 

The fourth button is the “Calendar”, which opens the “Send a calendar via e-mail” dialog box where we select the “Calendar” that we want to add to the e-mail.
In the second box, we select the date range of this “Calendar”.
In the third box we select the details of this “Calendar”.
These three options are pretty clear.
If you click on the “Show” button, the “Advanced” option opens the dialog box.

 

This feature is also useful when there are many people working on a single project. It allows you to inform all the people in a fairly quick manner.

 

When you click the “OK” button, the “Calendar” will be inserted into the email and will also be added as an attachment. This is useful only if the recipient has “Outlook”.

 

The last button, at number 5, is the “Signature”. You will find out more about signatures in a later lesson.

 

Under the “Insert” tab, you can find the “Tables” and “Illustrations” sections, in the ribbon. I will not discuss this because for those of you who work with other Office applications, and that’s probably the majority, this will all be familiar.

 

 

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