Open publication

We have various ways of opening a “Publication” that was created previously.
One way is to click on this when it is displayed in the “Recent Publications” panel in the Welcome window.

A second way is to click on “File” in the “Menu bar” and select “Open” from the drop-down menu.

In the dialog box that appears, navigate to the file you want to open, select it and click the “Open” button.
Clicking on the arrow pointing downwards, next to the “Open” button, gives us a second option i.e “Open as read-only.”

When you select this option, whenever you make changes to the “Publication”, a warning window will be displayed stating that you can save it only under a different name.

This can be useful when you want to keep the original file, so that it is not modified, accidentally.

Close Publication / application

 To close a “Publication” without quitting the application, click “File” in the “Menu bar” and select “Close” from the drop-down menu.  You will return to the welcome screen of “Publisher”.

However, if you wish to close the “Publication” and the application, click the “Close” button which is found at the upper right corner of the “Title bar”.

If you have multiple “Publications” that are open, and you click on the “Close” button in the “Title bar”, then that particular publication will be closed, and the other open “Publications”, remain open.
This is new in “Publisher 2007”. In the previous releases, all “Publications” opened in a single application window. In “Publisher 2007”, however, every “Publication” that is open, has its own application window.

Those using an earlier version of “Publisher”, will see a “Close” button, even after clicking the “Close” button on the “Title bar”.
The “Close” button at the top is for the closing the application, and the one at the bottom, is for closing the “Publication”.

Printer Settings

To specify the printer settings, a “Publication” must be open.
Click “File” in the “Menu bar”, and select “Print Setup” from the drop-down menu.
This opens the “Print Setup” dialog box in which we find two tabs.
The first tab is “Publication and Paper Settings”.
In the box at the top, we select the printer we want to use for printing our “Publication”. I have only one printer, so the choice is quickly made. If you have many printers, click on the arrow pointing downwards and seletct a printer from the drop-down menu.

Below that we have the “Print Options” window. Here we specify either the “One page per sheet”, or “Multiple pages per sheet” option.
I am working with business cards so I obviously select the second option.
We also have the preview window. Depending on the settings, a thumbnail of the image of our “Publication” will be displayed.
Below that we have the “Paper” and “Orientation” section. Both these seem quite simple to me.

Below this, we find the “More print options” section. This is quite interesting.
Here we can specify the starting row and column.
For example, if you set the starting row to 2, then the first row will remain blank during printing. This can be very useful when there is already something on the first row, such as labels,etc.

The other four options depend on the type of sheets you’re using, but you can set this in such a way that the print fits as accurately as possible on the labels or business cards.

In the second tab we find printer information, such as “Status”, “Location”, and “Type”.
Below this, you have a number of “Features” and the “Printable region” section. These are likely to be different depending on the printer that is connected to your computer.
The “Find Printer” button is useful for those of you who are working on a network. If you click on it, you can select the printer you want to use for printing the “Publication”.
Click OK when you finish specifying the various options.
In lesson 20, I will discuss the printing of “Publications”, in greater detail.

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