1. Introducing “OneNote” 2010
Microsoft “OneNote” 2010 is a digital “Notebook” that offers free-form information gathering and multi-user collaboration. It can gather users’ notes (handwritten or typed), drawings, screen clippings, and audio commentaries and share them with other users of Microsoft OneNote over the Internet. An additional advantage is its powerful search feature to quickly find what you’re looking for. It is easy to use shared “Notebooks” so that you can reduce redundant information and collaborate effectively with others.
Unlike systems that are paper-based, word processing programs, e-mail systems and other productive programs, “OneNote” offers you the flexibility to collect and organize notes (handwritten or typed), images, audio and visual recordings and much more. All of this is stored in one digital “Notebook” on your computer. “OneNote” helps you become more productive, by storing information you need to keep close at hand, reducing the time wasted when looking for all kinds of information in e-mail messages, paper notebooks, file folders, and printed materials.
“OneNote” 2010 is an integral part of “Microsoft Office 2010”, making it simpler for making notes and for collecting, organizing, searching and sharing information more efficiently and effectively. Powerful search features enable you to find information in text and images and narration in audio visual recordings.Thanks to easy-to-use tools, which are available both online and offline, teams can work better together by making use of all this information in shared “Notebooks”.
Since you have all the information at your fingertips,”OneNote” offers a solution to handle a vast amount of information, enabling you to be able to collaborate more effectively with others. It also helps you to handle tasks, schedules and team information in a much more simpler manner. The familiar look of the “Microsoft Office” system makes it possible to use the program immediately.
1.1. What does”OneNote” look like?
“OneNote” can be opened as follows:
Go to “Start” and click on “All Programs”. Select “Microsoft Office OneNote” from the drop down menu that appears.
When”OneNote” is first loaded the opening screen is displayed.
This is the opening screen of “OneNote 2010”. “OneNote” was first introduced in Office 2003 and then released again with Office 2007.
In “OneNote” 2010, which was released with Office 2010, the appearance has changed and the options offered are more extensive than those which were offered in the previous versions. After reading the introduction, you will come to know what the program has to offer.
All this is good but, is it useful to me? I already have a calender, I can manage various tasks in “Outlook”, I can make notes in “Outlook” and I also store my emails in Outlook.
This is a good question… if you have read the introduction. The moment I first got acquainted with “OneNote” I was not at all clear as to what this program had to offer. After having got the hang of it, I feel that it is an excellent program and I can’t ask for anything better.
The “Ribbon” is not active by default. We can activate it by clicking on the arrow to the right of the question mark.
When we click on the arrow, the “Ribbon” appears:
We see the “File” tab, which is always visible. Besides this, we have six tabs, i.e. “Home“, “Insert“, “Share”, “Draw”, “Review” and “View”.
The information is organized into “Notebooks” (left side of screen 1). In the image below, we see different types of “Notebooks”, i.e. “Personal“, “Word 2010″, “OneNote 2010″ and “Windows 7″. Each “Notebook” has “Sections”(tabs) and “Section groups”(groups of tabs with their own names). These tabs are present at the top of the screen.
The “Notebook” “Personal”, shown in the figure below has three tabs:- “General“, “Unfiled notes”and “New Section”.
Each “Section” consists of “Pages” (situated on the right-hand side of the screen (3)). “OneNote” displays all its functionalities on the “Pages” such as “The basics of OneNote”, “Top used” and“What’s new”. So you have an overview of all the information in a single screen. The contents of the “Page” can be sent as an email when you click on a particular button.
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