“Cut”, “Copy” and “Paste”

The first thing we must do, if we want to “Copy”, is select the item that we want to “Copy”.

So, select the item, whatever it is, it does not matter.

 

Click the “Copy” button in the “Ribbon’. The shortcut for this is “Ctrl C”.

Place the cursor on the slide where you want to “Paste” the data and click the “Paste” button in the “Ribbon”. The shortcut for this is “Ctrl V”.

You can “Paste” the information as many times as you want.

For those of us who are already using the earlier version of “PowerPoint”, you are used to seeing a downward pointing arrow next to the “Copy” button.  When you click it , a drop-down menu appears, where you have the choice of copying the object to making a duplicate.  “Copy” the object to use if you want to “Paste” it into another slide or another show but, duplicate it if you want to use it to duplicate an object in the same slide.

 

In order to “Cut” information from your slides, click the “Cut” button in the “Ribbon”, which is located above the “Copy” button. The shortcut for this is “Ctrl X”.

Place the cursor on the slide where you want to “Paste” the data and click the “Paste” button in the “Ribbon”.

 

Another way to “Copy” something is to select the item, keep the “Ctrl” key on your keyboard pressed and drag the item. Leave the mouse pointer at the place where you want to place the “Copy”.

 

If you wish to “Copy” all the text from a “Placeholder box”, you need not select all but select the “Placeholder box” and then click the “Copy” button.

Select another slide and click the “Paste” button.

The “Placeholder box” is placed precisely in the same position .

When we copy the “Placeholder box”, the formatting of it is also copied.

 

However, what is new in “PowerPoint” 2010 is, that we now can see a preview before it is pasted.
Just click the downward pointing arrow under the “Paste” option.
In the drop-down menu that appears, you see the different “Paste” options.
When the mouse pointer moves over the different “Paste” options, you see the results appear in the slide.
If you are satisfied, click that icon of the “Paste” option.

 

The “Undo” and “Redo” buttons

The “Undo” and “Redo” buttons are perhaps the most frequently used buttons in a “PowerPoint” presentation.

These buttons can be found in the “Quick Access” toolbar.

The “Undo” button will undo the last action performed.

If you want to “Undo” multiple actions, you can repeatedly click on this button, or clicking the downward pointing arrow and clicking on the action in the list which you last performed.

If you choose this last option, all intermediate actions are also undone.

 

The same applies to the “Redo”.

This button is obviously only available if you have undone something .

 

The shortcut for “Undo” is “Ctrl Z” and the shortcut for “Redo” is “Ctrl Y”.

 

The “Spelling”

Click the “Spelling” button to check for spelling errors in texts.

The “Spelling” is not a standard command in the “Quick Access” toolbar.

If you want to add and do not know how, read here Lesson 1 of this course.

If you prefer to use a shortcut key, then press the F7 key on your keyboard.

A third way is to right-click on the text and choose “Spelling”.

A fourth way is the “Review” tab in the “Ribbon” and clicking on the “Spelling” option .

 

Whatever you do, the “Spelling” dialog appears:

The first word misspelled in our text, is displayed in the “Not in dictionary”.

In the third box, a number of suggestions are made by “PowerPoint”.

The second box is filled with the first suggestion.

 

On the right side of the dialog, we have a number of buttons.

Clicking on the “Ignore” button, will ignore this spelling mistake once.

Clicking on the “Ignore All” button, will always ignore this error wherever it appears in the text.

Same goes for the “Edit” and “Change All” buttons.

“Change” will change this word once, “Change All” will change all occurances of this word, when it is mis-spelled.

The “Add” button will add the word to the dictionary, available in any “Microsoft” application.

The “AutoCorrect” allows us to add this word to the “AutoCorrect” option, and we will learn more about it later.

 

The misspelled word in “PowerPoint” is underlined in red.
For the rest, there’s not much left to say as it is like any other application in “Microsoft Office”.

 

The Capitalization

In “PowerPoint”, we can easily adjust the capitalization.

We find the “Change Case” button in “Font” group under “Home” tab in the “Ribbon”.

To use the Capitalization feature, first select the text you want to change, and then click the “Change Case” button.

This opens a drop-down menu with different options.

All these seem obvious to me .

Click the option you want to use, from the list.

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