Using “AutoCorrect” in texts

In the previous lesson, we saw how we manually add the misspelled words to our “AutoCorrect” list.

But there is more, “AutoCorrect” can even correct whole chunks of text entered in slides.

 

To do this, first select the text you want to add to the “AutoCorrect”.

Then open the “PowerPoint Options” dialog box. You’ve just learned in the previous lesson, so I suppose you still know how to do it.
Click the “AutoCorrect Options” under the “Proofing” tab.

In the “Replace:” box, type in the text that you want to replace with the text in the “With:” box. For example, Swotster.
Click the “Add” button when you’re done. This will add this auto-correction to the list.
Click OK

 

 

Whenever you are typing the letters Swotster followed by a space, “PowerPoint” will automatically include the whole text in your presentation.

 

Insert Exceptions

The “AutoCorrect” feature allows us to give a number of exceptions.

To do this, open the “AutoCorrect Options…” dialog again.

In the “AutoCorrect” click the button “Exceptions”.

This opens a new dialog with three tabs.

The first tab is used to ignore case after typing a period.
For example, after an abbreviation.
There are a number of standards filled by “PowerPoint” but, you can still add your own by typing in the upper box and clicking the “Add” button.

 

In the second tab, you can add words that begin with two capital letters, eg medication.

“PowerPoint” will not consider it a typographical error, and thus will not auto correct.

 

To remove an “Exception”, select the “Exception”, click the “Delete” button, and click OK.

 

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