Office 2010 - PowerPoint

Lesson 4: Introduction to “PowerPoint” 2010 (4)

4/59 Lessons 


If we do not want to waste too much time in formatting our presentation, we can use “Templates”.

In “PowerPoint”, we have hundreds of “Templates” that we can use for free.

To see this, we return to the “Backstage” view and select the “New” tab.
Under the “New” tab, we have a number of possibilities.
You can choose from a range of supplied “Templates” by clicking on the “Sample Template” (1) or you can choose from dozens of online “Templates” from “ ” (2) by clicking on “Presentations”.



If you have chosen the later, it opens a window (1) where the available “Templates” are divided into different categories.

Choose a category to see the different available “Templates” (2) in that category.
When you have found one to your liking, select it (3) and click the “Download” (4) button.


This downloads the template and opens it immediately after it is downloaded. The only thing that remains to be done is to add your texts and images to the different slides and/or to remove those texts/images which you do not need.  If the template isn’t a good fit for your presentation then just close it and download another one. If you want to keep it anyway, then save it.


However, we can now do that in the 2010 version.

Once you have enterd whatever information you need in your presentation and you wish to save it then click the “Save” button in the “Quick Access” toolbar. You can also click the “File” button in the “Ribbon” and select “Save”.  In both cases, this opens the “Save as …” dialog. If this is the first time you are saving the presentation, navigate to the location on your hard drive where you want to save the presentation and click the “Save” button.

If this presentation was saved previously, your “PowerPoint” presentation is saved under the same name but with the changes.


If you want to save a presentation under a different name, or at another location, click the “Save as …” button in the “Backstage” view. This opens the same dialog box where you can save your presentation under another name and, optionally, select a different location on your hard disk.


However, we can now do that in the 2010 version.

“PowerPoint” 2010 allows us to store our presentation as a “.PDF” file.

A “.PDF” file (Portable Document Format) is the standard for the exchange of electronic documents and forms to be reproduced in their original form.

Fonts, graphics and layout of each PDF document will be retained.


A “PDF” file will print the same on every printer. A “PDF” file is platform independent. In other words, it can work on all platforms (Windows, Linux, …) and is ideal for distributing manuals and the like.

The “PDF” format was developed by “Adobe’.


To save a presentation as a “.PDF”, select the “Backstage” view, select the “Save and Send” tab, choose “PDF or XPS document ” and click the ” Create PDF or XPS ” button.


You've completed Lesson 4