Copying , cutting and pasting:

There are a lot of ways to cut, copy and paste data in your document. I will discuss some of these options with you but what you will first need to do, is select the data.

One way to copy data is to click the “Copy” (2) button in the ribbon, and then place your cursor at the place in your document where the data is to be placed and click the “Paste” (3 ) button in the ribbon.

 

 

To work faster, you can use the keyboard shortcut “Ctrl +C” to copy and “Ctrl +V” to paste.

 

Another way to copy the data is to press the Ctrl key on your keyboard and, click and drag the data to the position you want.

To cut and paste data, click the “Cut” (1) button in the ribbon, and then place the cursor at the position in your document where you want, and click the “Paste” (3) button in the ribbon.

The shortcut for this is the Ctrl +X buttons on your keyboard to cut the data, and Ctrl +V is to paste.

Yet another way to cut and paste data is, to select the data, and then drag it to the desired place.

 

A new feature in Word 2010, however, is that we now can see a preview of what is pasted.

Just click the downward pointing arrow under the “Paste” option(4).

In the drop-down menu that appears, you can see the different paste options (5).
When the mouse pointer moves over the different paste options, you will see the results displayed in the worksheet.
If you are satisfied with a particular option, click on that particular option in the paste icon.

Data can be pasted as many times as you wish.

 

The clipboard:

The clipboard is a convenient tool for pasting data that was not copied or cut, previously.
It is used to paste the data, that was last cut or copied.
But, by using the clipboard, we can revert back 24 actions, that have been completed.

Click the downward pointing arrow (1) next to the “Clipboard” to open it.

To add items to the clipboard, you cut or copy information from the document, or any other application.

To paste information from our clipboard to a document, first place the cursor at the point in the document where you want to paste the data, and then click the item in the clipboard.

Click the drop-down arrow that appears and select “Paste” (2).

 

If you want to delete an item from the clipboard, click the item and select “Delete”. But I think you already know that.

 

If you wish to paste or delete all the items from your clipboard, click on the respective buttons at the top of the clipboard. (3)

 

If you want to close the clipboard, click the X (4) icon, in the upper right portion of the “Clipboard”.

 

The “Undo” and “Redo” buttons:

The “Undo” and “Redo” buttons are found in the “Quick Access toolbar”.

 

The “Undo” button will cancel the action that was last executed.

For example,
If you have accidentally deleted an entire paragraph from your document, click “Undo”, and this paragraph will be placed in its original position, as if nothing ever happened.

Clicking on the “Redo” button, will again delete this paragraph.

 

If you have multiple actions, you have the “Undo Action” option that appears in the form of a downqard pointing arrow next to the “Undo” button. When you click this, a drop-down menu will appear, with the various operations that were performed last.

 

Instead of clicking the “Undo” button several times, you can use this drop-down menu to select how far you want to go back, to undo actions.

 

If you select an action from the list, that you want to undo, “Word” will undo this and all the other overhead operations will be removed from the undo list.

 

A Shortcut for the “Undo” option is the Ctrl +Z keys on your keyboard.

The shortcut for the “Redo” command is Ctrl +Y.

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