Office 2010 - Word

Lesson 4: Introduction to Word 2010 (4)

4/66 Lessons 

The “File” button

Those of us who have worked on 2007 version of Word, will probably have noticed, that the “Office Button” (1) has been removed.   This has been replaced with the “File” button (2).


In other words, its called the “Backstage” display (1)

The “Backstage” view is where you can perform various operations on your files.
For example:
Saving, printing, sharing, saving as pdf, in short, everything that can be done with a file and not in the file.

When you click the “File” tab, you go to the “Backstage” view.

The “Backstage” view is divided into three parts.
In the left part (1) we find four buttons at the top with the most popular commands in Word.
I suppose everyone knows what they do, but I want to mention the keyboard shortcuts for all of them.

  1. “Save” = Ctrl +S
  2. “Save as” = F12 (Shift+Ctrl+S)
  3. “Open” = Ctrl +D
  4. “Close” = Alt +U

In the bottom portion, on the left, we have a number of tabs.
“Info”, “Recent”, “New”, “Print”, “Save and Send” and “Help” buttons along with the “Options” and “Exit” tabs. Each tab has a number of commands.

The “Info” tab will be selected, when we open a word file in the “File” tab. This tab gives us information about the opened file.

In the middle column, we find the “Permissions”, “Prepare for Sharing” and “Versions” commands.
With the “Permissions” button, we can protect a workbook in whole or in part.
With the “Preparing for parts” button, we check the file access and interoperability when we share it with third parties.
With the “Versions” button, we can restore saved versions of files that we have closed without saving.

And, in the right part (3) of the window, we have the properties of the opened file.
Possibly, you can find a title, tags and / or categories in which you can add a search feature that Windows 7 can run.


The second tab is the “Recent” tab.
When you click on the “Recent” tab, a list of recently opened documents is displayed in the middle column (2) and a list of recently opened locations is displayed in the right column (3).
The list of recently opened documents can contain up to 50 files.

By clicking on the “pin-icon” (a) next to the file, you can attach the file to the list.


In this way, the file (a) is moved to the top of the list and it doesn’t matter evem if you have 100 files open. The file at the top of the list will always be displayed.
To remove the file back from the list of sticky files, click the “pin-icon” again(a).
To delete a file from the list of recent documents, or from the list of sticky files, right click the file and select the “Remove from list” option from the drop-down menu.


When you delete a file from the list of recent workbooks, you do not remove it from your computer, it is just removed from this list.

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