Manual table of contents

Even if we have not made use of different heading styles in our document, we can still insert a table of contents.
It would then be a time consuming activity, but it can be done.

To add a table of contents, manually, first select the line of text you want in your Table.
Then click the “Add Text” button under the “References” tab in the ribbon.
This opens a drop-down menu with different level settings.
Click the level that is to be assigned to the selected text.

Repeat this for each line of text that you want in your Table.
When all of them are selected, first select the location in your document where you want to insert the table of contents, and click the “Table of contents” button in the ribbon.
This opens the drop-down menu where we can choose from one of three pre-formatted tables of contents or the “Insert Table of Contents …” option.

When you select the last option, “Insert Table of Contents …”, the “Table of Contents” dialog box opens .Read Lesson 54 to understand what I’m talking about.

Creating a table of contents:

We can modify the format of the table of contents, by selecting all text in the Table, and by using the formatting option under the “Home” tab in the “Font” section.

But whenever we update our table of contents, it will be displayed in the standard format, again.

So, a better way is to click on the “Table of Contents” button in the ribbon, and to select the “Insert Table of Contents” option from the drop-down menu.
In the “Table of Contents” dialog box that appears, click the “Modify” button.
A second dialog box, “Modify Style”, appears.

In this dialog box, we can see different contents, abbreviated as TOC 1 through TOC 9.

Select the contents whose format is to be changed, and click the “Modify” button.

 

 

 

 

This opens up yet another dialog box:

At the top of the dialog box we see the name of the style, which is TOC 1 in this case.
In the middle of the dialog box, we see the formatting, which is being used for this style.
We can change the font, font size, bold, italic, color, alignment, line spacing, and many other options.
If you prefer to use the dialog box to format, click the “Format” button and select the item from the drop-down list that you want to see the dialog box.

At the bottom of the dialog box, we have a few other options.
When the “Automatically Update” check box is selected, the changes that are made in this dialog box, will be automatically reflected on the text on which this style was used, in your document.
The rest of the options seem quite clear.
Click the OK button when you have entered all your options.

Removing a table of contents:

To remove a table of contents, click the “Table of contents” button in the ribbon, and select the “Remove Table of Contents” option from the drop-down menu .
I just wanted to mention this.

The Navigation Pane:

I have already gone through this in Lesson 33, which is The Navigation Pane.
To go to the navigation pane, select the “View” tab in the Ribbon, and select the “Navigation Pane” check box. We use the navigation pane to navigate in our document.
At the top of the navigation pane, we have three buttons (1).
The first button displays a list of the different headings in our document.
The second button displays a list of each page with an example.
The third button displays each page, wherein the searched keyword is mentioned.
By clicking on the “Next” and “Previous” (2) buttons, we can navigate between different pages or different keyword matches.

Featured Courses

• Downloading iPad Apps
• Lesson 1: Introduction to Publisher
• Lesson 65: File Formats