Office 2010 - Word

Lesson 8: Introduction to Word 2010 (8)

8/66 Lessons 

The ruler

The ruler gives us the option of placing tabs in our document, and thereby, determine the position of the text.

Depending on the display of our document, the ruler may be displayed differently

For example,we can choose to view the horizontal and vertical rulers in the Print Layout, and only view the horizontal ruler in the Draft layout

You can show or hide the rulers by clicking on the “Ruler” icon which is located at the top of the vertical scroll bar (right hand side, top corner).

You can also go to the “View” tab in the ribbon, and check or uncheck the “Ruler” check box.


The ruler and tab settings, are discussed in entirety, in this lesson, along with how and when they should be used.

The only thing you must remember is how to show or hide the ruler.


The scroll bars

Scroll bars can be horizontal or vertical along the right and the bottom of our document window.
At the ends of the scroll bars, we have arrows, which indicate the direction in which it can be scrolled.

We use the scroll bars to scroll through our documents, and that’s pretty obvious.

You can use the arrows at the end of the scroll bar, you can also click on the bar in order to move faster to the end of the page, or scroll with the help of your mouse.

Those of you who have a mouse with a wheel, can use this to scroll vertically, in the document.

At the bottom of the vertical scroll bar, we have three buttons:

“Previous page”

: Clicking on this button will take you to the previous page, in a document with multiple pages. The same thing is accomplished if you press the “Page Up” button on your keyboard.

“Select Browse Object”

: Clicking this button opens a window where you can select the object you want to browse for. By default, this is set to “Browse by Page”. Select another item, and click the button with the down or up arrows.

Next page

: Clicking on this button, will take you to the next page, in a document with multiple pages. The same is accomplished with the help of the “Page Down” button on your keyboard.


The display buttons

The display buttons are located right at the bottom of the application window.

We use these buttons to determine the layout of our document.

By default, the “Print Layout” is selected, which is the most common view when we open a document.

Unless otherwise stated, this layout is used in subsequent lessons of this course.

This layout allows us to see how the document will look after it is printed.

The second layout is the “Full Screen Reading” layout. We use this, when we want to view the document in full screen size.

The third layout is the “Web Layout”. We use this when we create a document that will be published on the Internet.

The fourth layout is “Outline”. This layout shows how a document is composed, and makes it easier for the structuring of a document.

Lastly, the fifth layout is the “Draft” layout. This layout is useful for editing and formatting text.


Another way to switch to another layout is by using the “View” tab in the ribbon. Here, you can select the layout from the “Document Views” section.


The zoom slider

We use the zoom slider to zoom in when we’d like to take a closer look at a document or zoom out when we want to view a document in a smaller size.

You can move the slider to the left to zoom out, or move the slider to the right to zoom in.

A second way is with the help of the “-“and “+” the button.

A third way is to use the “View” tab in the ribbon, and the buttons that appear in the “Zoom” option.

I think these are quite clear and need no further explanation.


The Status bar

At the bottom of the application window we find the status bar.

In the status bar, we find basic information about the page we are currently working in, such as the number of words used in this page, the language setting, the macro record, the playback buttons and the zoom slider.  We can adjust this information that is displayed in this bar.

To do this, right-click the status bar.

In the drop-down menu that appears, you will see that the objects that are selected, are displayed in the status bar.
If you want to add multiple objects, click in the menu and check the boxes that are not checked.

If you want to delete objects, click the boxes that are checked.


The Mini toolbar

A new feature since Word 2007, is the Mini toolbar.
The Mini toolbar appears transparent when you move mouse pointer over selected text.

The transparency disappears when the mouse pointer is moved over the toolbar.


We can use the Mini toolbar to quickly format the selected text.

If this gets on your nerves, you can disable it.

You’ve seen how to disable it in a previous lesson.



For those of you who do not know what a shortcut is, a shortcut is a combination of keys on our keyboard, that we press to perform specific functions.


If you often work with certain programs, you can save a lot of time when you use keyboard shortcuts.
If you have trouble remembering all the different shortcuts, then Word 2010 makes it very easy for you to quickly, recall all of them.


The only thing you should do is to press the ALT key on your keyboard.
Word will display the letters that you must press on your keyboard to select a specific tab.
If you press a letter, eg the letter “R”, then all the options under this tab are displayed along with their shortcuts.

Shortcuts make work easier for you. A particular option can be clicked even before you find it on the ribbon.

To remove this, press the Alt key on your keyboard, again.


The shortcuts created in earlier versions of Word, can still be applied.

You can now see that, they are no longer placed behind the various tasks in the various menu bars.


You've completed Lesson 8