Find Files or Folders
When we do not know where we have saved a file or folder, or the correct name of a file or folder, we can perform a search on our computer.
Click “Start” in the taskbar.
Click on “Search” and select “For Files or Folders”.
The dialog “Search Results” opens:
In the menu on the left click “All files and folders”
Type in the next window in the uppermost search box the name, or part of the name of the file you are looking for.
If you know nothing more of the file, look in the second box, type a word or phrase that you are sure appears in that file.
If you know nothing about the name and the contents of the file, we can search on the file extension.
This means, you know you’ve created a Word document, but have no clue of what it called, and you have no idea which words occur in it, you can still search for all Word documents on your PC .
All Word documents namely end with .doc.
So type you in the upper search box ” *.doc “, and Windows will display all your files on your PC are saved with the extension “.doc” .
The asterisk character(*), sometimes called “Wildcard” is used when the exact spelling is not known.
Click search when you have entered all your criteria.
The dialog “Search results” give us any Word document that is stored on our computer.
In the “Look in:” we can also enter where (if you already know) Windows should look.
We can also stop the search by clicking on the button “Stop”
To select a file, we click on the file.
To select multiple adjacent selecting files, click the first file, hold the Shift key on your keyboard pressed and click the last file.
To select multiple non-adjacent files, select and click the first file, hold down the Ctrl key on your keyboard pressed and click on (the) next file (s).
An Open File
To open a file navigate or search the file on our computer, next double-click on the filename.
Once we have opened a file, Windows keep it in the memory for a while.
We can find the recently opened files when we click on “Start” in the taskbar and selecting “Documents” in the right column. Recently opened documents are listed here.
Create a new folder
When we have created a whole range of files it might be useful to catalog these into folders and subfolders.
For those who do not know, a subfolder is a folder within a folder.
In order to create a folder, either on your desktop or another folder, right click on an empty space.
And choose “New” – “Folder” from the dropdown menu.
Give the folder an appropriate name.
Sorting and arranging items
In “Details” view of our map, we can sort the files.
To do this we click on the “Column titles”
This sorts the files according to Column title, in descending or ascending order.
To arrange files, right click on an empty place we in our directory, and select “Arrange Icons by” and make a selection from the pop-up list.
To arrange files automatically, right-click an empty place we in the folder and choose “Auto Arrange”.
When we add a new file in this folder, it will be automatically arranged.
Rename files and folders
To rename a file or folder we right click on this and choose “Rename” from the pop-up menu.
The name now appears on a blue background.
Type the name you wish to provide.
Make sure when you enter a new filename you retain the extension of the file.
For example, a document created in Word always has the extension .doc.
When you change the filename eg peter.doc, to jan.doc or piet.doc, you should ensure that the filename extension is .doc
The same is the case with images, which typically have the extension .Jpg
You can name the image anything you want, but you should always save it as .Jpg
A file in a folder cannot be without any extension.
Copy or move files and folders
When we want to organize files in different folders, we can copy or move.
There is a difference between the two:
In copy, we retain the original copy of the file in the directory from which we have copied.
When we move, the original files are moved into the new folder, and original files cannot be traced in the old folder location.
To copy a file, we right click on the file, choose “Copy” from the menu, go to the new folder, right-click an empty spot, and choose “Paste”.
To move a file to another folder, right click we click the file, choose “Cut” from the menu, go to the new folder, right-click an empty spot, and choose “Paste”.
There are other ways to perform these operations, but this is, at least according to me, the quickest.
Copy a file or folder to a floppy disk
To copy a file or folder to the floppy disk right click the file or folder, choose “Copy to” and select “3 Floppy (A) ”
Make sure that you have inserted a floppy disk in the floppy drive.
Save this file to a CD or DVD
Most PCs have a writable CD-ROM or DVD.
There are a number of software programs for CD-ROMs or DVDs for describing, such as “Nero”.
But do not worry if you do not have this software in Windows XP.
First we insert a writable CD or DVD in our CD-ROM or DVD drive.
Then we will navigate to the folder or file that we want to copy.
We select the folder (s) and / or file (s).
We right click the mouse on the file (s), select “Copy to” and choose the CD or DVD drive
Click on “My Computer” on the left of the dialog.
And open your CD or DVD drive by double clicking on it.
You see the top right a temporary folder that Windows created with the files you want to copy.
Click on “files to CD” in the left side of the dialog.
This opens the CD Writing Wizard:
Enter a name for your CD.
And click next.
This wizard guides you through the steps.
When copying is completed, a box will appear, where we can verify that another identical CD or DVD has been created.
Delete Files – Trash
If we want to delete a file, we first select the file, and then right click on the file and select Delete or click on the Delete icon from the toolbar.
Windows will ask us to confirm file delete.
Answer “Yes” if desired.
Delete any files or folders that you have created, so that you do not inconvenience yourself when you have deleted a file needed for some other application.
|We can still recover the deleted files from the “Recylce Bin”. To do this double click on the icon of “Recycle Bin” to view the contents. Next right click on the file to be restored and click on “Restore”|
|Right-click the Recycle Bin and choose “Empty Recycle Bin” deletes all the files from recycle bin.|
|Once the files are deleted from the recycle bin, we can no longer recover, and we lost them … forever.|
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