Making changes in an “Appointment”

To modify an “Appointment”, you need to double-click it in the “Calendar”. This will open the “Appointment” dialog box where you can make changes.

When you finish making your changes, click the “Save and Close” button in the ribbon.

If you just want to change the time, place the mouse pointer on the border of the “Appointment” and when your mouse pointer changes to a double-headed arrow, click and drag it until you’ve reached the reqiured time to be set.

If you want to change only the date or the hour, click on the “Appointment”, and drag the pointer to the necessary hour or day.

If your “Appointment” is scheduled as a “Recurring Appointment”, you should choose the option of whether you want this recurrence to be applied to the entire series, or whether it is just for that particular instance, in the dialog box that opens.

 

“Recurring Event”

If you have an event that recurs on a regular basis, such as a dental appointment, click the “Recurrence” button on the ribbon. The options in this dialog box that opens are all quite clear and need no further explantion. Depending on the recurrence pattern selected, the options in the dialog will change.

When a recurrence pattern is set for an “Appointment” or any other item in the “Calendar”, it will be marked with circular arrows.

 

 

 

 

 

 

 

 

Personalizing an “Appointment”

When you share a calendar with others, it may be useful to set certain “Appointments” as “Private”. This will ensure that the details of this “Appointment” will not be read by third parties.

To schedule a Private “Appointment” select it and click on the “Private” button in the ribbon.
When an “Appointment” is set as Private, an icon appears on its right.

 

Categorizing “Appointments”:

To categorize an “Appointment”, select it and click on the “Categorize” button in the ribbon.

Select a category from the list.
The category will be shown in the details panel, of the “Calendar”.

You can assign multiple categories to an “Appointment”.

 

Inserting a “Meeting”:

Another item that we can schedule in our “Calendar” is a meeting.

You can compare a meeting with an “Appointment” that others are invited to.

A “Meeting” can be added in various ways.

One way is to click on the arrow pointing downwards on the “New Items” button, and select “Meeting”.

A second way is to right-click anywhere in the “Calendar” and select the “New Meeting Request” option.

A third way is to select an “Appointment” in the “Calendar”, and click the “Invite attendees” button in the ribbon.

 

You can click the address book button in the Ribbon and this opens the “Select Attendees and Resources” dialog box and the e-mail message in the background. Double click on the contacts you want to invite to the meeting.

In the “Select Attendees and Resources” dialog box we fill in the required information in the three text boxes: “Required”, “Optional” and “Resources”, displayed at the bottom . Persons who are required at the meeting are placed in the “Required” text box.
Persons for whom attending the meeting is optional are placed in the “Optional” text box.

And in the last text box, “Resources”, you can place the persons who need to provide certain equipment or a meeting room that you need for the meeting.

To add contacts in one or more of these boxes, select it in the contact list and click the button of the relevant box or manually enter the email address of the person concerned.

Click the “OK” button when you’re done. This closes the list of contacts.

 

As you can see, all the e-mail recipients are addedin the list. Click the “Send Update ” button.

 

Scheduling Assistant:

When you click on the “Scheduling” button, the scheduling assistant window will open and previously set tasks or “Appointments” are displayed. The scheduling assistant will automatically make a proposal for the most convenient time for a particular meeting.
You have the option to change the proposed time frame by moving the mouse pointer over that particular schedule in the “Calendar” and clicking and dragging it to the desired position (time).

At the bottom of the “planning assistant” window, we have a number of options including the “Add Others” option, which allows us to invite more people to the meeting. The “Auto Pick next >>” button enables you to select a time span.

 

 

You can try all these options if you still want any clarifications.

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