Spelling options

We can use the “Spell checker” to identify errors that we may have typed.
First we give the settings that we want for our “Spelling”.
Click “Tools” from the menu bar and select “Options “.
This opens the “Options” dialog:
We choose the “Spelling and Style” tab.

When we select the “Hide spelling errors in this document” checkbox, “PowerPoint” will ignore the errors, and will not show red lines under the error words.
By clicking on the “Style Options” we open a dialog where we have the options to set the style for our text.
In the “Style options (2003, XP and 2000)” section on this page we can learn more about this.

Checking the spelling

“PowerPoint” has a “Spell check” function similar to the “Word” application.
To open spell checker, click the “Check Spelling”  button in the Standard toolbar, or click Tools – Spelling in the menubar.
This opens the “Spelling” dialog.

What does “Spell check” do?
It gives you the words you used in your presentation that are not listed in the “PowerPoint” dictionary.
It will prevent us from repeatedly correcting a mistake that we have made in the “Spelling” of that word that is seen with a red line under it. These are words that are not in the dictionary of “PowerPoint” and so they are not recognized.
So when we click the “Spell Check” button, “PowerPoint” will display all these words one by one in a dialog box.
The only thing we have to do is, direct “PowerPoint” in what it should do with those words.
“Ignore” (“Ignore“), “Ignore All” (“Ignore All“) ,”Change” (“Change“), ” Change All” (“Change All“) Or “Add” (“Add“)
When we choose one of these options, “PowerPoint” will proceed to the next word, which we misspelled.

When we choose “Ignore All” or “Change All”, “PowerPoint” will ignore all these words or change that word in every occurance of it in our text.
If we want to change a word, we must enter the new word in the “Change to”, but that also seems quite logical.

When we choose “Add”, “PowerPoint” will “Add” the word to its dictionary and in the future, it will recognize it.
This is handy for example if we use our company name in the text, then we add it to the dictionary of “PowerPoint”, and will no longer appear as misspelled.

When “PowerPoint” finishes the “Spell Check”, we click on OK to exit the “Spell Check”.

Style options (2003, XP and 2000)

When we control the style in a “Presentation”, “PowerPoint” controls the setting of the punctuation, capitalization, and visual elements, such as minimum font size for text and applies it consistently.
We can see the style options by clicking “Tools” button in the menu bar and selecting “Options”.
In the dialog that appears, we select the “Spelling and Style” tab.
For “PowerPoint” to check the style, we first check box next to “Check Style”.
Then we click on the “Style Options” (“Style Options“).
A new dialog box opens with two tabs:
(Uppercase / lowercase letters) “Case and End punctuation” (“Case and End Punctuation“)
and “Visual Clarity” (“Visual Clarity“).

The first is the uniformity in the display of the “Slides”.
The second checks whether the “Slides” use too many different types of fonts and whether the text appears too small.
Also whether “Titles” and “Bullets” are not too long and whether too many bullet items are in a “Slide”.
Enter your settings and click OK.

From then on, when we have a “Slide” that deviates from the set rules, we will see a light bulb in our “Slide”. When we click on this light, we know which rule is not observed.
We can either ignore this “Slide”, or change the options for all of our “Slides” or we can change the options for this “Slide” alone.
Click on the option you want and click OK.

Important!
When you turn on “Style check”, it is advisable to activate and use the “Microsoft Office Assistant” otherwise, you will not receive notifications about the inconsistent “Styles”, and the inconsistencies are ignored.

Add comment

Another useful feature in “PowerPoint” is the ability to “Add comment” similar to “Excel”.
This gives us the opportunity for others to work with us on the presentation by adding comments on the “Presentation” whereever necessary.
We can show or hide these comments.
“PowerPoint” provides us with the “Reviewing toolbar ” to add, edit or delete comments.
To see this “Toolbar”, click “View” in the menubar – “Toolbars” – “Reviewing”.
To hide or see the comments, click this button. 

Featured Courses

• Downloading iPad Apps
• Lesson 1: Introduction to Publisher
• Lesson 65: File Formats