Instant Search

The “Instant Search” is available in every part of Outlook. By every part, I mean “Mail”, “Calendar”, “Contacts”, etc.
For example, if you want to find a message in the E-mail, first select the folder where you want to search and then type the text you want to search in the “Instant Search”.
Messages that contain the text you typed will appear in the “Instant Search” panel, and the search text is highlighted.
The more text you type, the more refined the results will be.

If you want the search to apply to all folders in Mail, click on the text and select the option “Search in All Mail Items”.

If you want to add a criteria to your search, click the “The Query Builder expand” button, that is the double arrow pointing down to the right of the search box.

 

If you want to expand the search criteria, enter the search text in the rules “From”, “Body”, “Subject” or “To”.
If you want to add more criteria click the “Add Criteria” button and select the field that you want to add to your search.
If you want to delete a field from the criteria, click on the black arrow pointing downward next to the search box, and select “Remove” from the drop-down menu.

While you type the different criteria in different search boxes, these creiteria appear in the Instant Search box a particular syntax, or better said “notation”. This search contains the search criteria followed by a colon, then followed by the criteria values you entered, as you can see in the picture above.
Once you get used to this syntax, you can directly enter different criteria into the search box. Do not forget the colon.

The search fields that you can add depend on which part you started the search in Outlook (“Mail”, “Calendar”, “Contacts”, etc.).
The search fields are not deleted when you exit and restart Outlook.

If you later wish to do a search for reuse, you do not have to repeat the same steps, but click on the black arrow pointing downward to the right of the “Instant Search” menu, choose “Recent Searches” and click on the search from the list you want to repeat. The 10 most recent searches are displayed.

Search

 
We have the ability to change some options in
“Instant Search”.

Click in the “Tools” menu on “Instant Search” and click “Search”.

This opens the dialog box labeled “Search Options” which is divided into four categories.
“Indexing”, “Search”, “Deleted Items”and “Instant Search Panel”.

In the “Indexing” you determine which folders are “indexed”, and whether you want to see a warning when certain messages were not indexed.  Besides you can also find your indexed files quickly.

The “Search” category.

The first option is selected.

Uncheck this check box if you do not want the search results to be displayed as you type, but only when you press the Enter key on your keyboard.

The second option is selected by default. When the search results are extremely high, the number of results that appear is limited to make the search faster.

Only the most recent items appear when this is selected.

The third option seems obvious. Clear the check box if you do not want the searched keywords to be highlighted, or click the “Change” button when you want to change the color of the highlight.

In the “Deleted Items” we have an option. Default is not selected. But when we select this, deleted items folder is included when we search all the items in the “Search for All Mail Items”.
And in the last category “Instant Search Pane” we determine whether we want to execute the search on the selected folder or all folders. By default the first option is selected.

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