Print addresses on “Labels” (2003 and XP)

In “Word”, we can also print the addresses from our tables on the “Labels”.
This is almost the same as printing addresses on envelopes.
To print the addresses from our table on the “Labels”, we also use the “Mail Merge” (“Mail Merge”) function.

To start “Mail Merge” in the 2003 and XP versions, choose “Tools” (‘Tools”) – “Letters and Mailings” (“Letters and Mailings”) – “Mail Merge” (“Mail Merge Wizard …”) in the menu bar.
This opens the “Merge Wizard” (“Mail Merge Wizard”) in the “Task Pane”.
In this example we use “Labels”, so we choose “Labels” (“Labels”) and click “Next” (“Next”)

In the following “Task pane”, click “Label Options” (“Label options”).
This opens the “Label Options” (“Label Options”) dialog

In the upper section you give the printer type.
Below, you choose from the various “Labels” that are available from different vendors.
If your “Label” type is not listed or can’t be found, you can always click on the “New” button to create new labels yourself.
Click OK when you are satisfied with the chosen “Label”.

Click on “Next: Select Recipients” (“Next: select recipients”)

In step three, we select “Use an existing list” (“Use an existing list”).
And click “Browse” (“Browse”).
Select the data source on your computer and click “Open”.
In the next dialog box that opens, we make our choice and click OK, because we want to print “Labels ” for all members. If this is not the case, you select only those for which you want to print a “Label” in this window.
Click OK.

Click on “Next: Arrange your labels” (“Next: Arrange your labels”).
First, place your cursor in the first “Label” on the page. (“Top left of the label”)
And click on “Address Block”.

Choose a format in the “Address Block” dialog.
And click on the “Fields”.

Choose the fields from your table that you want in the address.
Click OK.
And click OK again.
At the bottom of the “Task Pane” in the wizard, click the “Update all labels” (“Update all labels”) button.

And click “Next: Preview your labels” (“Next: Preview your labels”).
In step five of the wizard click “Next: Complete the merge” (“Next: Complete the merge”).

And in the last step of the wizard, we can print the “Labels”.

Print addresses on “Labels” (2000 and ’97)

To print addresses on “Labels” in the 2000 and ’97 versions, we choose “Tools” – “Mail Merge” in the menu bar.
This opens the “Mail Merge Helper” dialog.
Click the “Create” button, and select “Mailing Labels” from the dropdown menu.
Click “Active Window” or “New Main Window”, that does not matter.

In step two, click “Get Data” and select “Open Data Source”.
Select your table on your PC, and click “Open”.
Click “Set Up Main Document” to continue.

In the “Label Options” choose the “Label”. If your “Label” type is not listed or can’t be found, you can always click on the “New Label” button to make them.

Click OK when you’re done with your settings.

In the next “Create Labels” dialog, we add the fields for our “Labels”.
Click on the “Insert Merge Field” button and choose the fields you want to add.
Click OK when you’re done.

And as a last step, we click the “Merge …” button in the “Mail Merge Helper” dialog.
In the “Merge” dialog box, choose “New Document”.
And click the “Merge” button.

Click the “Print” button in the “Standard toolbar” to print your “Labels”.

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