Creating an “Index”

Creating an “Index” is almost the same as creating a “Table of Contents”.
You select the words you want to display in the”Index”, and then we create the “Index”, in much the same way as we have already done for the contents.

Select a word from the text that you want to display in the “Index”.
Click ” Alt”+ “Shift” key on your keyboard.
This opens the “Mark Index Entry” (“Mark Index Entry”) dialog.

Then we click on “Insert” – “Reference” – “Index and Tables” in the menu bar.
This opens the “Index and Tables” dialog, which we know from the previous lesson.
If we click on the button in the “Mark Entry” dialog, it brings us to the same “Mark Index Entry” (Mark Index Entry) dialog.

The top box is already filled with our word that we have selected.
In the second section of the dialog box, the “Options” section, we see the options:
– “Cross-reference”
– “Current Page”
– Or “Page Range”
If you choose the cross-reference, you need to type after the word “see” or type in what they have to see, otherwise this does not have much use.

In the third section you can even choose whether you want the page numbers to be in bold or italic.

Click on the “Highlight” button if you want to mark only the word, click on “Mark All” if you want to highlight wherever it appears in your document.

When we have one of these buttons pressed, we see that “unprintable” characters are displayed in the background.

The “Mark Index Entry” (“Mark Index Entry’) dialog remains open.
You can select the next word, and when you click on the dialog, your word will automatically appear in the upper box.
We give our settings, and click again on the “Highlight” button (“Highlight”) or “Mark All” (“Mark All”).
And so we go through our whole document, looking for words that we want to include in the “Index”.
When you’re done with all your words, click the “Close” (“Close”) button.

Then we put our cursor in the document where we want to add the “Index”.
Choose “Insert” (“Insert”) – “Reference” (“Reference”) – “Index and Tables” (“Index and Tables”) in the menu bar for 2003 or XP versions.
If you use the 2000 or ’97 versions, click “Insert” (“Insert”) – “Index and Tables” (“Index and Tables”) in the menu bar.

This opens the “Index and Tables” dialog.
Choose the “Index” tab.
Here we give our preferences for the layout of our “Index”.
(Indent, number of columns, page numbers right, etc.)

Click OK when you’re done.
It seems a bit weird with that “non-printable characters.”
But clicking on this button in the “Standard toolbar”, it makes it a lot better.

Creating an “Index”

In the “Index and Tables” on the Index tab, we can format the “Index”.
First select what you created before in the above “Index”
We click on “Insert” (“Insert”) – “Reference” (“Reference”) – “Index and Tables” (“Index and Tables”) in the menu bar.

Choose the “Index” tab and click the arrow next to the “Format” box
Choose from the dropdown menu “From template” (“From Template’) and click the “Modify” (Modify) button.
The “Style” (Style) dialog appears.

Each level in our document appears here in a list :”Index1″,”Index2″, “Index 3” etc. ..
Select the level, and click the “Modify” (“Modify”) button.
In the “Modify Style”, we give the settings for the level.
Font, font size, bold, italic, color etc..

When you’re satisfied, click OK a few times.
All are exactly the same as in the previous lesson on “Table of Contents”, right?

Updating an “Index”

Again, the same as for the update of the “Table of Contents”. (see previous lesson)
Right-click in the “Index”, and select “Field Update” (“Field Update”)
That’s it.

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