As in other Office applications, we can check the spelling of our e-mail in “Outlook” .
To check the spelling, you can click on the “Spelling and Grammar” button present on the “Review” tab on the “Ribbon”. I have my doubts as to whether “Word”, “Excel” or any other Office Application does this perfectly because I sometimes get comments regarding the spelling in my course materials
So if you have clicked this button and “Outlook” thinks it has found an error, it will open the “Spelling and Grammar” dialog box.
As this works similarly in every application of Office 2010, I’m not going to elaborate further on this.
If you have no idea what this is and how it works, read Lesson 15 of theWord 2010 course.
Clicking on the lower portion of the “Spelling and Grammar” button opens up a drop-down menu with several options including “Thesaurus”, “Word Count” and others. I leave it up to you to decide whether these are useful or not.
Resending the message
If, for some reason, your e-mail recipient has not received your message, you can send it again.
To do this, first select the “Sent Messages” folder in the navigation bar. Double-click to open the e-mail which was sent previously and click on the “Actions” button. Then select the “Resend This Message” option from the drop-down list.
Do not be fooled into thinking that someone will not receive an e-mail. To my knowledge, this is very rare, with emphasis on ‘very’. When an email is not delivered, it usually “bounced”.
‘Bouncing’ of an e-mail means that it comes back to the sender. It comes back to the sender, only when the recipient is not available, such as when the email address of the recipient is invalid.
Withdrawing a message:
When you send an e-mail message that you should not have sent, for example an email where you abused your mother-in-law but you need a favor from her later that day, you have the option to withdraw that particular email. In other words, you can ensure that it is not delivered.
Double-click on the sent e-mail to open it, click on the “Other Actions” button and select ” Withdraw This message” from the drop-down menu.
This only works when you and the recipient use a Microsoft Exchange Server, and if this message has not been delivered.
Since, neither I nor my mother-in-law use a Microsoft Exchange Server I cannot do this. So my only option is to apologize.
“Outlook” 2010 allows us to create text which can be automatically appended to an email
Such a conclusion is called a “Signature”.
We must first create one so that we can use this feature. This is quite obvious!
The first way of doing this is to click on the “Message” tab in the “Ribbon”, and click on the “Signatures” button.
The second method is to just click the “Signatures” button present on the “Insert” tab in the “Ribbon”.
In both cases, the “”Signatures” and Stationery” dialog box opens.
Click on the “New” button.
In the window that appears, give your “Signature” a name, eg “business”, and click the “OK” button.
We can create a different “Signature” for each email account, so you must enter the email address, for which you want to create a “Signature”, in the email account text box.
The other two text boxes determine which “Signatures” are assigned to a new message, and which ones are assigned to replies.
I need only one so my choice is quickly made.
Enter the “Signature”, and you can use the options in the formatting toolbar to add a business card, a photo or a hyperlink.
Click the “OK” button when you are ready, or click the “New” button when you want to create a “Signature” for a different email account.
If you choose the second alternative, you will be asked if you want to save the first “Signature”.
Now, whenever I send an email, depending on which account I use, the “Signature” will be inserted automatically.
If I still wish to change this, I click the “Signature” button in the ribbon, and choose a different “Signature”.
If you don’t you want to send any “Signature”, select that portion of the message and press the “Delete” button on your keyboard.
You've completed Lesson 10 START NEXT LESSON