Determining Margins

Before we begin to write a new letter we need to determine the right margin, as we already learnt in Lesson 2:

• Double-click on the light grey part of the ruler
• a “Page Setup” dialog box appears

• Click on the Margins tab
• Enter the margin values:
• 5 cm in the ‘Top’
• Press the Tab key to jump to the next box
• 3 cm in the ‘Bottom’
• Press the Tab key to jump to the next box
• 3 cm in the ‘Left’
• Press the Tab key to jump to the next box
• 3 cm in the ‘ ‘Right”
• Press OK

In the status bar, we see that the insertion is at 5 cm

• Type an address
• Select address
• Click and drag the rectangular symbol of the paragraph mark in the ruler to 7.5 cm
  
• Click “Close”
• Check the position of the address information in “Page View” or in the ‘”Print View” option.

• You can use the “Preview” button and then click on “Close” to return to the “Normal View”
• Click anywhere on the worksheet for placing the selected  address
• Click and drag the paragraph mark back to the zero position for typing the actual letter
• Type the letter

 

• If your letter needs a second page, then the top margin setting needs to be adjusted
• place the cursor where you wish to begin a new page
• click on the ‘Insert’ menu to select the ‘Break’ option
• A dialog box for the “Break” option appears
• click on the ‘Next Page’ in ‘section break types’ box

• click OK

A line mentioning “End of Section” is seen.

• Word places the cursor on the next page
• We can set the the margins of the following pages by double clicking in an empty part of the ruler
• in the “Margins” tab, we can adjust the top margin to eg. 2 cm
• in the ‘Apply to’ choose “From this point” so that the top margin of 2 cm is applied to all the following pages.
• click OK
• type the letter further
• we can still see the letter in the preview.
• You can Save the letter by clicking on the “Save” option

Margins for Duplex and Bound documents

If you want to go for double-sided printing and bind document like a book, you must work with custom margin settings.
These must be set before you begin.

• click the New button to create a new document
• double-click the grey area of the ruler
• select “Mirror margins” (Mirror margins) from the drop-down menu

• In the ‘margins’ set the edit the ‘Left’ which is now called ‘Inside’ (inside)
• Edit the ‘Right’ that is now called the  ‘Outside’ (outside)
• In the ‘Gutter’ (gutter) we determine the space required for binding, so type in 2 cm
• Choose  the ‘Whole document’ (whole document) in the ‘Apply to’  box
• Click OK

 

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