Lesson 23: Print addresses on envelopes

Print addresses on envelopes

Printing addresses on envelopes in Word’97 is a piece of cake.
First we must enter the address of the sender.

Click on the “Tools” menu and then click “Options”
Choose the “User Information” tab
In the “Mailing Address” field, we type the address of our company:

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Click OK

The first step is already done. Quick, isn’t it?

Open a new document
Click on the “Tools” menu bar
Select “Mail Merge”
A dialog box appears
Then click on “Create” in the”Master Document”
Choose the “Envelopes” option in the list
Select “Active Window”
Click on “Data”
Click on “Open Data Source”
Open the file with the database (in our case: “Notaries addresses”)
There appears a window where it states that we need to set the main document
Click “Set up main document”

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Again the “Envelope Options” dialog box appears:

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Select the correct dimensions for the Envelope
and set the font for sender and recipient
If you notice, the location of the addresses is also changed
Click OK if you are satisfied
Again we get a dialog box

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Here we have to merge fields from our database that we wish to print on the envelopes
Click on the “Insert Merge Field” button
and enter data for different fields, optionally separated by a space or a comma.
Click OK when all information has been entered
Click on “Merge” in the third step of our dialog

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The “Merge” dialog box appears
Choose “Merge to” “New Document”
Here you can also select whether you want to print “All Records” or records From … or … To a certain range.
You can also choose to merge and print records with or whithout blank lines when the data fields are empty.
Click on “Merge” if all settings are as per your liking
All envelopes are immediately displayed on the screen
Slide the slider down to check
If you wish, you can save the document

Print addresses on labels

Printing labels is exactly the same as printing of addresses on envelopes.
The only difference is that in the “Create” list, we now choose “labels” instead of envelopes.

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and now we get a dialog where we should set the data for our labels, which is quite logical

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Labels are displayed as a table in Word’97.
You can format the text of labels just like any other text in Word’97

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Lesson 23

Office 97 - Word