Automatic Formatting

In Word, we find a number of ‘Automatic Formatting’options.
Example:

• type a number
• type a point
• type a space or press tab
• type some text
• press ‘Enter’

Word automatically converts the text into a numbered list

• press “Enter” twice to leave the list

To turn off automatic formatting:

• click in the “Tools” menu and select “Auto Correction”.
• click on the “Auto-Format When Typing” tab.
• remove the checkmark for “Automatic bulleted” and “Automatic numbered lists” in the “Replace When Typing” box.

a few examples:

 

	-Type a number -Type an bracket -Type a space -Type some text -Press ‘Enter’
	-Type an asterisk -Type a space -Type some text -Press ‘Enter’
	-Type a – sign -Type a > sign -Type a space -Type some text -Press ‘Enter’
	-Type an = sign -Type a > sign -Type a space -Type some text -Press ‘Enter’

Word also has the ability to format text in lists to repeat the same text over and again.
To do so, first format the text before you press the ‘Enter’ button.
The same format will be repeated in the next line.

You can always add or remove bullets by selecting the text and clicking on the Bullets option. Press the ‘Numbered Bullets’ option

We can easily add lines in Word:

three _ characters followed by ‘Enter’ key gives  

three = characters followed by ‘Enter’ key gives  

three * characters followed by ‘Enter’ key gives 

three # characters followed by ‘Enter’ key gives 

three “~” characters followed by “Enter” key gives 

 

Automatic spelling and grammar

Word checks text for spelling errors, typos and grammatical errors as you input text in the document.
We find the “Grammer and Spelling” icon on the Status bar , if there are any mistakes in your document, a red tick mark will appear on it.

If you misspelled your word, Word will display a red wavy line under the word
If you make a grammatical error it displays a green wavy line under the word.

• click with the RIGHT mouse button on the incorrect word.
• there will appear a contextual menu with some alternatives.
• click on an alternative or click ‘Ignore’ if you want to keep the spelling.
• click Spelling if you want to use the word in the context of the sentence.

If you want to add the word to your dictionary then click ‘Add’
If you would like to use a better word, you can make the correction by just clicking on ‘Change’.
Word also takes the new spellings into account.

When there is a grammar mistake, a green wavy line appears under the word

• click again with the RIGHT mouse button on the word
• there appears a context menu with several options
• click on an alternative or click “Ignore Sentence ‘

In Word, you can set up different styles of grammar checking:

• click on “Tools”
• click on ‘Options’
• click on the “Spelling and Grammar” tab
• click in on the arrow button in the window next to “Write Style”
  and choose a verification: “Quick Updates”, “Business”, “Very Strict” etc. ..

Since the Automatic Control requires some memory of your PC, we can turn off the option.
Remove the checkmark next to ‘Check spelling as you type” and the checkmark next to “Check Grammar as You Type”.

We can still monitor the content by clicking on “Spelling and Grammar” option on the toolbar.

AutoCorrect

Word automatically corrects some typos once you type a space after the word .
If you type two double capital letters in a word, then Word automatically changes the second character into a small letter as soon as you type.
Word begins a word after a dot with a capital letter.

If you have any corrections, Auto Adjustments can adjust this to suit your needs:

• Click on the Tools menu
• choose “AutoCorrect”
• go through the list of the available ‘Auto Adjustment’ options to view and change if necessary.

You can also expand the list to suit your needs:

If you regularly type the same mistakes:

• Type the mistake you make regularly in the “Replace” text box.
• Type the correct spelling of the word in the “by” text box.
• Click on “Add”
• click OK

This option can also be used if you know you have a word or name that regularly needs to be typed, for ex:

• type “Poo” in the “Replace” box
• type ” Poolers Webdesign” in the “By” box
• click ‘Add’
• click OK

Whenever you type “Poo” followed by a space Word’97 will automatically add the rest of the name to it.

If you often write abbreviations with a dot next to them (eg.):

• Click on the “Exceptions” option
• On the “First Letter” tab, enter the frequently used abbreviations
• click ‘Add’
• click OK

If you often have a word with two uppercase letters:

• Type in the “Two Capitals” tab, enter your word ot phrase with two uppercase letters.
• click ‘Add’
• click OK

AutoText

You can also add a fully formatted text or a scanned signature.

• select the formatted text or enter your scanned signature and select it
• click on “Tools”
• click on “AutoText”
• the text ‘By’ is already filled with the selected text or signature
• also the ‘Formatted Text’ radio button is ticked
• in the ‘Replace’ text box, give your signature
• click ‘Add’
• click OK

Whenever you type and press F3, Word will display the scanned signature.

Attention! after typing text, you should always confirm with F3

AutoComplete

In Word, we find a number of standard Auto Excerpts

• click on ‘Insert’
• click on ‘AutoText’

You can see that the existing AutoText fragments are divided into different categories

• Slide with the mouse pointer over a category to view available Excerpts.
• Click on a clip to insert it in your document.

You can also edit Auto text fragments

select the Input fragment

• Make the desired changes. (Eg underline and bold)
• click ‘Insert’
• select “AutoText”
• click on “New”

Word gives you the original name of the “AutoText”.

• click OK
• click “YES” to redefine the fragment.

Word recognizes the first four characters of an AutoText, a small yellow box with the full text fragment.
Click F3 and the automatic replacement is immediate.
If you want to insert autotext, it is just a click away.
You can also check the ‘AutoComplete’ off by:

• clicking on the “Tools” menu
• choose “AutoCorrect”
• click on the ‘AutoText’ tab
• click the check box ‘AutoComplete tip’ to ‘Auto Text’ and ‘Show Dates’ so that the checkmark is removed.
• click OK

Language

In Word, we can spell check in multiple languages in one document:

• Select the paragraph
• click on “Tools”
• select ‘Language’
• click on ‘Set Language’
• select the desired language
• and click Ok

Word performs the check accordignly

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