Macros

Macros enable us to automate actions and functions, which need to be typed and performed several times.

Create a macro:

• Click on “Tools” menu
• Select “Macro”
• and click “Record New Macro”
• “Macro Recording” dialog appears

• Give a name to the macro: eg “letter”
• We now have the choice to:
• 1. Assign the macro to a button on a toolbar or
  2. To assign the macro to a shortcut key on our keyboard

Attention!

• When you assign a macro to a keyboard shortcut, make sure that this shortcut is not in use by Word’97, otherwise it will be overwritten.
• Macros that should be available in each document should be stored in “Normal”, standard format as proposed by Word’97

• We choose to assign macro to a button on a toolbar, so that we can create macros instantly. Click on the “Toolbars” button
• A dialog box appears
• Select the “Toolbars” tab
• and click “New”

• We give the name “Macros” to the toolbar

• An empty toolbar called “Macros” is created

• Select the “Commands” tab

Click and drag the icon “Normal.NewMacros.letter” to the “Macros” toolbar

• You can optionally change the icon:

• and click Close
• The “Stop Recording” button appears

All the actions that you perform on the screen are included

• In our case we type an end for the ‘letter’:

“Sincerely,
Peter De Smet ”

• Click “Stop Recording” after all the steps are performed on the document. 
  Every time we press the ‘letter’ button, the macro runs

 

If we want to add a new macro to our “Macros” toolbars, we go to the “Macros” toolbar first on which we perform all the steps, instead of creating the toolbar again.

Featured Courses

• Downloading iPad Apps
• Lesson 1: Introduction to Publisher
• Lesson 65: File Formats