The insert, delete, move, copy and format text

Place the cursor at the beginning of your document, or press the keys: Ctrl and Home

To add text to a particular place in a sentence, place the cursor before the word and type the word and space.
To delete a blank row, place the cursor on the blank row and press the ‘Backspace’ button or the “Delete” key
To select a word, double click on the word. If you then press ‘Delete’, it removes the word from the text, or if you type a new word, it replaces the old word with the new word.
To select an entire line, place the mouse pointer on the left of the line until it changes to an arrow and then click the left mouse button.
To undo an action, click on the “Undo” option on the toolbar

To undo several changes click on the arrow next to the ‘Undo’ button, choose how many edits you want to undo (all changes between the selected operation and the present moment will be restored)
Click the button again to recover all actions by selecting the “Redo” option

Copy text with the mouse:

• Double-click on the word that you want to copy
• press the ‘Ctrl’ key and click (a plus sign appears) and drag the word to the desired location

Moving the text with the mouse:

• select the text you want to move
• place the mouse pointer over the selection until it changes to an arrow
• hold the left mouse button, you see a dotted line frame, and a dotted line-insertion position
• drag the dotted line-insertion position (with the left mouse button) to the desired location in your document and let go of the mouse button.

We can select many phrases at once in Word, by holding the “Shift” key pressed:

• place the cursor to select the first word
• Use the sliders until you select the last word of your selection
• hold the “Shift” key and click with the mouse pointer after the last word

Formatting text

(View)

These buttons can be found in the Format  toolbar

Bold

Italic

Underline

Select the text or word that you want to format, click on the bold, italics or underline icons and the text is formatted accordingly.
Click outside the selection to deselect it.
If you have a specific format, eg a title, italics, bold etc in one sentence, the format continues to the next line when you press enter.
To remove the formatting attributes you press on the appropriate buttons again.

Word gives us different types of Fonts:

• click “Format” in the menu bar (format)
• click on ‘Font’ (font)
• click on the ‘Font’ (font) tab

If you press the arrow key you can see the different types of underlining in the “Preview” (Preview)

• choose the desired underline
• and press OK if you are satisfied

Font and Font size

Word provides us with a range of fonts, we can see the examples in the “Font” dialog:

• click on the Format (format) menu
• choose the ‘Font’ (font) command

• click on the ‘Font’ (Font) tab

In the preview window, we can see the formatting for our text

We can quickly change the fonts and font size by clicking on the buttons in the toolbar:

• click on the arrow of the ‘font’ box
• choose the desired font
• The list closes automatically once you have made your choice
• click on the arrow next to the ‘size’ box
• choose the desired font size by clicking on it

You can customize the font and the font size with the buttons in the toolbar, or you can customize it with the ‘Font’ dialog in the “Format” menu. With the last option you have the advantage of seeing the font in the preview window. If you are satisfied press OK, the formatting is applied to the selected text.

Remember that the formatting characteristics still remain after pressing the ‘Enter’

To use different formatting options in the document you can use the “Format paint”  button

• Select the word you want to format and copy
• Click on the “Format paint”
• The mouse pointer becomes a paint brush
• Select the text whose formatting you want to change and release the mouse button so that the formatting gets copied.

If you are formatting multiple words or lines that are not contiguous to change, double click the “Format Paint” button. You can now copy the layout as many times as you want, then click the ‘Format Paint” button to turn it off.

In Word you can easily change lowercase letters into uppercase and vice versa:

• select a word or phrase
• click on “Format” menu in the toolbar
• choose ‘Change Case’

Here you have the choice:

• Fancy formatting (beginning with a capital letter)
• lowercase
• CAPS
• Title formatting
• uPPERCASE wORDS beginning wITH a lOWERCASE lETTER

make your choice and press OK

Character Formatting

In Word, we have many more ways of formatting text:

Underline:

• First we select the text that we want to underline.
• click on the “Format” menu
• and choose “Font”.
• select the “Font” tab
• click on the arrow next to the “Underline” box.
• review the various options in the “preview”

Graphic effects:

In Word, we now have 4 options for adding graphic effects to text. The fololowing are the options respectively:

original		comments
Shadow
Contour
Relief		color should be set to white
Flush		color should be set to white
You can apply only one effect to the same text

Borders

In Word’97, we can also add borders to a single text which was not possible in Word’95

• Select the text.
• Click on the “Format” menu
• Choose “Borders and Shading”.
• Click on the “Borders” tab
• Choose a “Setting”, a “Style”, a “Color” and a “Width”
• In the “Apply To” ( Apply to) box, choose “Text”.

• click OK:

Shade

Setting the Shade of loose text in Word is not a problem.

• click on the “Format” menu
• choose “Borders and Shading”.
• click on the “Shading” tab
• choose a “Style” and “Color”.
• in the “Apply To” box, choose “Text”
• Click on OK

Inserting a symbol

• click on the “Insert” menu and choose the ‘Symbol’ option
• click on the desired character, and the selected character is displayed larger
• click on ‘Insert’ (you can adjust the size of the symbol)
• to exit the dialog box press ‘Close’

You have yet more options for formatting text.

It is also sometimes necessary for certain characters to be higher or lower than the actual font locations: H ² O – m²
This is called “Superscript” and “Subscript”

To apply superscript or subscript to text:

• -Select the text
• -In the ‘Format’ menu, click on ‘Font’
• -In ‘Font’ tab click Superscript or Subscript
• -Click OK to close the dialog

You also have buttons for these commands, which are not in the standard formatting toolbar. We will discuss this in Lesson 5 (Customizing Toolbars).

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