The “Font” dialog

If you wish to format all of your text at once, you can use the “Font” dialog box .

Just click the right pointing arrow next to the “Font” group under the “Home” tab in the “Ribbon”.

This opens the “Font” dialog.

In this dialog we have two tabs.

The first tab, is the “Font”.

Here we can set the font, font style, eg: bold, italic etc, and the text size, the text color, and a number of effects.

The second tab is “Character Spacing” where we determine the distance between the typed characters.

Once your changes are done, click the OK button in the dialog.

The formatting is applied to the selected text.

Format

When we have formatted text in a presentation where we also want to use other text in our presentation, we need not do it all over again but, we simply copy the formatting of this text. This is easy and fast.

 

Select the already formatted text first.

Click the “Format copy / paste” button in the “Ribbon”, under the “Home” tab.

 

When you move the mouse pointer over the slide now, you see that this is changed to a “paint brush” with a vertical line.

Click and drag over the text you want, with this format.

When you release the mouse button, the “Format copy / paste” function turns off.

If you want to copy and paste the formatting to several places of text in your slides, double-click the “Format copy / paste” button.

This will enable this feature, so that you can copy the formatting to several texts in your presentation.

To use this function back again, click the “Format Copy / Paste” button again.

 

From the “PowerPoint” 2007 version, this feature has been made more extensive.

Suppose you want to copy the formatting of a whole “Placeholder box”, first select the formatted “Placeholder box” and click the “Format Copy / Paste” button.

 

When the mouse pointer moves over a slide, you will see that this is changed to an arrow with a paint brush:
Click the “Placeholder box” you want to format.

If you want to copy this format over several display boxes, double-click the button “Format copy / paste” again.

To disable the feature or to turn it off, click the “Format Copy / Paste” button again.

 

The “Clipboard”

When using the “Paste” function, the last executed “Copy” or “Cut” function that we have made, is executed.
By making use of the “Clipboard”, we can repeat already executed “Cut” and “Copy” functions.

To open the “Clipboard”, click the arrow next to the “Clipboard” in the “Ribbon”.
The “Clipboard” is opened on the left side of our window.

 

To add items to the “Clipboard” i.e, to add any object or text, you can “Copy” or “Cut” in your presentation, or in any application.

The “Clipboard” can track up to 24 items.

If you have a 25th item, then the first item in the list is removed.

To “Paste” an item, click it in the “Clipboard”.

All items in the “Clipboard” are stored until all applications are closed.

When the “Clear All” button is clicked at the top of the “Clipboard”, they will all be erased.

That is logical.

To take just one item off the list, place the mouse pointer over the item, click the downward pointing arrow that appears and choose “Delete” from the drop-down menu.

 

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