“Cut”, “Copy” and “Paste”

The first thing we must do if we want to “Copy”
something, is to select the item that we want to “Copy”.
So, select the item, whatever it may be.

Click the “Copy” button in the “Ribbon’. The shortcut for this is “Ctrl + C”.
Place the cursor on the slide where you want to “Paste” the data and click the “Paste” button in the “Ribbon”. The shortcut for this is “Ctrl + V”.
You can “Paste” the information as many times as you want.

In order to “Cut” information from your slides, click the “Cut” button in the “Ribbon”, which is located above the “Copy” button. The shortcut for this is “Ctrl + X”.
Place the cursor on the slide where you want to “Paste” the data and click the “Paste” button in the “Ribbon”.

Another way to “Copy” something is to select the item, keep the “Ctrl” key on your keyboard pressed and drag the item. Place the mouse pointer at the position where you want to place the data.

If you wish to “Copy” all the text from a “Placeholder box”, you need not select the entire text, but you can select the “Placeholder box” and then click “Copy”.
Select another slide and click the “Paste” button.
It will be placed precisely in the same position as the “Placeholder box” .
When we copy a “Plcaeholder box”, the formatting of that “Placeholder box” is also copied.

The “Undo” and “Redo” buttons

The “Undo” and “Redo” buttons are perhaps the most commonly used buttons
in a “PowerPoint” presentation.
These buttons can be found in the “Quick Access” toolbar.
The “Undo” button will undo the last action performed.
If you want to “Undo” multiple actions, you can click repeatedly on this button, or click on the arrow pointing downwards and click on the action performed last in the list.
If you select this last option, all intermediate actions are also undone.

The same applies to “Redo”.
This button is obviously only available if you have undone something .

The shortcut for “Undo” is “Ctrl + Z” and the shortcut for “Redo” is “Ctrl + Y”.

The “Spelling” button

Click on the “Spelling” button to check for spelling errors in text.
The “Spelling” is not a standard command in the “Quick Access” toolbar.
If you want to add this button and do not know how to do it, go through Lesson 2 of this course.
If you prefer to use a shortcut key, then press the F7 key on your keyboard.
A third way is to right-click on the text and select “Spelling”.
A fourth way is to click on the “Review” tab in the “Ribbon” and select the “Spelling” option .

Whatever you do, the “Spelling” dialog box appears:

The first word misspelled in our text, is displayed in the “Not in dictionary” text box.
In the third box, a number of suggestions are made by “PowerPoint”.
In the second box contains the first suggestion.

On the right side of the dialog box, we have a number of buttons.
Click on the “Ignore” button, which will ignore this spelling mistake only once.
Click on the “Ignore All” button, and this error will always be ignored wherever it appears in the text.
The same rule holds good for the “Edit” and “Change All” buttons.
“Change” will change this word only once, and “Change All” will change all occurences of this word, when it is misspelt.
The “Add” button will add the word to the dictionary, available in any “Microsoft” application.
The “AutoCorrect” button allows us to add this word to the “AutoCorrect” option, which we will learn more about later.

The misspelt word in “PowerPoint” is underlined in red.
For the rest of the options, there’s not much left to say as they are the same as in any other “Microsoft Office” application.

Capitalization
In “PowerPoint”, we can easily adjust the capitalization.
We find the “Change Case” button in the group “Font”, under the “Home” tab in the “Ribbon”.
To use the Capitalization feature, first select the text
you want to change, and then click the “Change Case” button.
This opens a drop-down menu with different options.
All these seem quite obvious to me .
Select the option you want to use, from the list.

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