Office 2007 - PowerPoint

Lesson 48 : Navigating in your presentation

Standard navigation:

To navigate in your “Slideshow”, you have a number of options.
The first option is, by automatically moving from one slide to the next slide by means of the “Custom animations” task pane. (see Lesson 34)
But this will not be useful if someone is explaining the presentation.
A second way is, by clicking on the slide.
To navigate with the mouse, we have a number of options.


Right-clicking the presentation, will open a drop-down menu.

The first two options, “Next” and “Previous” seem quite clear.
The third option, “Last played” takes you back to the previously viewed slide.
The option, “Go to slide” openzs a drop-down menu from which you can select the slide you want to go to.
With the “Custom Slide Show” option, you can navigate to a custom animation, which I will explain later.
With the “Screen” option, we can pause live performances with a white or black screen. To start the program again, you only need to click.
I will explain the “Pointer Options” later.

The “Pause” option, interrupts the show, but leaves the slide visible.
The “End Show” does what it says, i.e, it ends the presentation.

These same options are also found at the bottom left portion of the presentation.

The two arrows are for “Previous” and “Next”, the pencil gives the “Pointer Options” drop-down menu and the “slide icon” displays the same drop-down menu when you right-click on it.

Navigate with buttons

A third way is with action buttons.
We have already seen how you can navigate through hyperlinks, but it can also be done with the help of action buttons.
The first thing you should do is, create a button.
We can place a button anywhere in our slide but, in this example, I’m creating an additional button in my slides.
Since I want this button on each slide, I create it in the “Master Slide”.
If you do not know where it is, take a look at Lesson 41.

With the “Slide Master” view open and the “Master slide” selected, I click the “Insert” tab in the “Ribbon”.
Click the “Text” button in the “Ribbon” and enter a text for my button, such as “Home”.
Edit this text a bit, so it looks like a button.
Use the “Quick Styles” under the “Home” tab in the “Ribbon”. It’s fast and easy.
Eventual you can click the “Shape Effects” button in the “Ribbon” and select the “Bevel” option.


Now that I’ve created a button, it will appear on all my slides,  but I must have a link to an action.
We are still in “Slide Master” view, the “master slide” and the newly created “Home button” are still selected.
Select the “Insert” tab in the “Ribbon” and click the “Action” button.


This opens the “Action Settings” dialog with two tabs.

The first tab is the options to set the options when we click the button.

Click the downward pointing arrow next to the “Hyperlink to:” box and select a slide to which you want a link.

In this case, this is the first slide.

You also have the option of playing a sound, and highlighting the mouse click.

The second tab has the same options, but it is used to set the options for moving the mouse pointer over the button.

Click OK when you’re done.

When you open the “Normal” view, you will see that the button has been added to each slide.
You can add as many buttons you want.

Another tip:

Suppose you want to add an action to only a part of an image, or a part of any Clip art, you can use an “Invisible shape”.
First draw a shape on that part of the image or clip art, that is to be clicked.
Make the filling of this shape invisible by clicking on the “Shape fill” button in the “Ribbon” and selecting “No Fill” from the drop-down menu.
Make the edge of this form  invisible by clicking on the “Shape Outline” button in the “Ribbon” and selecting “No outline” from the drop-down menu.
Select this shape and add an action as discussed above.

Awesome!
You've completed Lesson 48
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