Using “AutoCorrect” to enter text

In the previous lesson, we saw how to add the misspelled words to our “AutoCorrect” list,manually.
But there is more to this, “AutoCorrect” can even insert whole chunks of text, entered in slides.

To do this, first select the text you want to add to “AutoCorrect”.
Then open the “PowerPoint Options” dialog box. You’ve just learned how to do this in the previous lesson, so hopefully you remember.

Click the “AutoCorrect Options” button under the “Proofing” tab.

In the “Replace:” box, enter a code for the text that you want replaced, with the text in the “With:” box. For example, GC.
Click the “Add” button when you’re done. This will add this auto-correction to the list.
Click OK.

Whenever you type the letters GC followed by a space, ” PowerPoint” will automatically include the entire text in your presentation.

Inserting Exceptions:

The “AutoCorrect” feature allows us to specify a number of exceptions.To do this, click the “Office” button, click “PowerPoint Options”, select the “Proofing” tab and click “AutoCorrect Options …”.

In the “AutoCorrect” dialog box, click the “Exceptions” button.

This opens a new dialog box with three tabs.

The first tab is used to ignore capitals after entering a period.
For example, after an abbreviation.  There are a number of abbreviations specified in “PowerPoint”, but, you can still add your own by entering it in the upper box and clicking the “Add” button.

In the second tab, you can add words that begin with two capital letters, eg MEdicaid.
“PowerPoint” will not consider it a typographical error, and thus, will not correct it.

To remove an “Exception”, select the “Exception”, click the “Delete” button, and then click OK.

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