The “Font” dialog box:

If you wish to format all of your text at once, you can use the “Font” dialog box .
Just click on the arrow pointing right next to the “Font” section under the “Home” tab in the “Ribbon”.
This opens the “Font” dialog box.

In this dialog box we have two tabs.
The first tab, is the “Font” tab.
Here we can set the font, font style, eg bold, italic etc, and the text size, the text color, and a host of other effects.

The second tab is the “Character Spacing” tab, where we determine the distance between the typed characters.

Once your changes are done, click OK, in the dialog box.
The formatting is applied to the selected text.

Formatting:

When we have formatted text in a presentation where we also want to use other text in our presentation, we need not do it all over again but, we can simply copy the formatting of this text. This is easy and fast.

Select first the already formatted text.
Click the “Format Painter” button in the “Ribbon”, under the “Home” tab.
When you move the mouse pointer over the slide now, you see that this is changed to a ‘paint brush’ with a vertical line.

Click and drag the text that is to be formatted.
When you release the mouse button, the “Format Painter” function turns off.
If you want to copy and paste the formatting in several places in your slides, double-click the “Format Painter” button.
This will enable this feature, so that you can copy the formatting to several texts in your presentation.
To use this function again, click the “Format Painter” button again.

In PowerPoint 2007, this feature is even more extensive.
Suppose you want to copy the formatting of an entire “Placeholder box”, first select the formatted “Placeholder box” and click the “Format Copy / Paste” button.

When the mouse pointer moves over a slide, you see that this is changed to an arrow with a paint brush:

Click the “Placeholder box” that this format is to be applied to.

If you want to copy this format over several display boxes, double-click the “Format Painter” button again.
To disable the feature or turn it off, click the “Format Painter” button again.

The “Clipboard”:
When using the “Paste” function, the last executed “Copy” or “Cut” function that we have done, is executed.
By making use of the “Clipboard”, we can repeat “Cut” and “Copy” functions that are already executed.
To open the “Clipboard”, click the arrow next to the “Clipboard” in the “Ribbon”.
The “Clipboard” is opened on the left side of our window.

To add items to the “Clipboard” i.e, to add any object or text, you can either use the “Copy” or “Cut” options in your presentation, or in any application.
The clipboard can track up to 24 items.

If you have a 25th item, then the first item in the list is removed.
To “Paste” an item, select it in the “Clipboard”.
All items in the “Clipboard” are stored until all applications have closed.
When the “Delete All” button is clicked at the top of the “Clipboard”, they should all be erased.
That sounds quite logical.

To remove just one item from the list, place the mouse pointer over the item, click the arrow pointing downwards, that appears, and select “Delete” from the drop-down menu.

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