Inserting a Audio CD:

As a second example, I insert audio from a CD.
Select the “Insert” tab in the “Ribbon”.
If there is no CD in your CD player in the computer, do so now.
Click the downward-pointing arrow of the “Sound” button.
In the drop-down menu select “Play CD Audio track”.
This opens the “Insert CD audio” dialog box.

In the upper part of the dialog box, under the “Clip Selection” section, enter the track number that you want to start with, and the number you want to end with.

Note that when a CD is inserted in your CD player, “PowerPoint”, will know how many songs are on the CD. In this case, there are 20.

Also note that “PowerPoint” knows how long it takes for the track to play, which is 3 minutes, 9 seconds and 68 hundredths of a second, in this case.

In the upper left box, we give the track number to start at.
In the upper right box, we give the time at which the track is supposed to start playing.
Suppose you have a track which you only want to hear the chorus of, you can check the time when this chorus begins and enter it.

In the boxes below, specify the number of the track that you want to end with and the length of time that this track needs.

An example:
I have a song, which is the seventh song in my CD, where I only want to hear the chorus.

I know that my chorus starts after 37 seconds and lasts for 12 seconds. So it ends after 49 seconds.

 

The total playing time is also listed at the bottom of the dialog box, in the “Information” section.

In the “Play options” section, we still have the option of repeating the song, or in this case, a part of the song.
We also have the option of adjusting the volume.

With the help of the last option, we have the option of hiding the “Sound” icon. I have already explained this in the previous lesson, so you know you have to hide it only when the sound is automatically played.

Click OK when all settings are complete.
In the next dialog box that appears, select “Automatic”
That was it, easy right ?
Important!
The song on the CD is not imported into your presentation, so you can listen to song only when the CD is in your CD player when you are viewing the show.

Changing the play settings:

We have seen in the previous examples that we can set the play option  on “Automatic”. But we can change that any time.
Select the icon of the sound on the slide.
In the last example, it was a song from a CD, but that does not matter.
Click the “Animations” tab in the “Ribbon”. (When we have inserted a sound into a slide, this is considered as an animation)
This opens the “Custom animations” task pane.

Because we already have the sound, or rather the icon of the sound, selected in our slide, the “Start” box in our selected slide is set to “After Previous”, which means that the sound starts automatically when you start the slide show.
We can now change this setting, by clicking the downward pointing arrow on the right side of this box.
This shows us two other options, “OnClick”, and “With Previous”.
The “On Click” option ensures that the sound will start when we click on the icon with the mouse.
The “With previous” option ensures that the sound will start when there are other animations in the slide.

A second way to change the “Play Setting” is to click the downward pointing arrow next to the sound clip in the “Custom animations” task pane.
This opens a drop-down menu whose first three options are the same as those we’ve discussed.

When you’ve made the change, click the X in the upper right corner of the task pane.

Options

We have some options when we have inserted a sound in our slides.
Open the “Custom Animations” task pane again .

Click the downward pointing arrow next to the sound clip.
This opens a drop-down menu wherein we already know the first three options.

The fourth option, “Effect Options …”, and the fifth option “Timing …”, both open the same dialog box, albeit with a different tab selected.

Let me first start with the “Timing …” tab.

In the top box, we can change the “Play Setting”. I have already discussed this in the previous section of this lesson.

In the second box, “PowerPoint” can determine how many seconds to wait before it starts playing the sound.

When you click on the arrow pointing downwards next to the “Repeat” box, it opens a drop-down menu in which you can select the number of times the sound should be repeated.
You can also enter a number. The maximum is 9999.

You can also choose between the “Until next click” or “Until the end of slide” options, both of which are quite clear, I think. I will discuss the “Triggers” button in a later lesson.
The second tab which I will give a little explanation for is the “Effect” tab.

By default, the “From beginning” box is checked. When you select “From last position”, the song will continue playing from the position you have stopped.

When you select “From Time:”, enter the number of seconds that “PowerPoint” should wait for the song to start playing.

The next three options determine how we want to stop the clip. These options seem quite clear to me.

The options in the lower section for an animation, will be explained in greater detail, later.

The third tab is the same, as that I have discussed in the beginning of this lesson, so if you have forgotten, scroll up and read it again .

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