Set Bibliography style

 

For those who regularly cite sources in their documents, Microsoft has the “Citations & Bibliography” added to the 2007 version of Word.

To add quotes to our document, we must set the bibliography style.
To choose a style, click the downward pointing arrow next to the box “Style” in the tab “References” in the ribbon.

This opens a drop-down menu with different styles, click the style you want.
In this example I choose the APA style.
If there are already quotes that are inserted in your document, the format will be automatically adjusted to the selected style.

Add a new source

To create a new source, and insert a quote in your document, first select the location in your document where the quote has to be placed.
Then click the button “Insert Citation” under the tab “References” in the ribbon, and select “Add New Source” from the drop-down list.
This opens the dialog “Create Source”.

In the top box choose the type of your source.
Click the downward pointing arrow to the different types.
Depending on what you have chosen here, input the rest of the fields accordingly.

Click the box “Show All Bibliography Fields” when you want to enter more information.

When the fields are completed click the OK button in the dialog.
This adds the quote to our document, and adds them to the gallery, you will find them when you click the button “Insert Citation”.
                            

Existing source

It will sometimes happen that a source must be used repeatedly in a document.
To do this, you first place your cursor at the location in your document where you want to insert the citation.

Click the button “Insert Citation” tab under “References” in the ribbon.

A list of the various sources already made is shown above the three buttons in the drop-down list

Click the source you want to insert in your document.

Resource Manager

The resources that we have made in our paper are added to the list “Manage Sources”.
This list not only manages the resources that we have just created, but also sources that we have previously created in previous documents.
To view this list, click the button “Manage sources” under the tab “References” in the ribbon.
This opens the dialog “Source Manager”:

In the window on the left we find all available sources.
In the window on the right side we find the sources used in the document.

Note that in the right lane, the sources become marked with a checkmark, and a placeholder (about which more later) with a question mark.

In the “Source Manager” we can find some sources on Author, year, etc.., This is useful if your list is long.
Type the text in the “Master List”, and the list in the right lane will be immediately adjusted.
And we have the buttons “Copy”, “Delete”, “Edit” and “New”.
To copy a source of the “Master list” to the “Current List”, select it in the right column, and click the button “Copy”.

The remaining buttons and the process of inserting a “placeholder” is discussed in the next lesson.

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