Lesson 6: Basic Operartions (cont...)

Compatibility Mode

When you open a document in Word 2007 that was created in earlier versions of Word, compatibility mode is enabled. This is mentioned in the title bar of the document window.
In compatibility mode, you can view documents from earlier versions of Word. You can also open, edit and save, but you cannot add the new features of Office Word 2007.

To benefit any of these new features, you must save the document as Word 2007 document.
Just click the Office button and choose “Convert” from the list.
This opens a dialog box stating that you want to save the file as a Word 2007 file.
Click OK button to confirm.

Your document will now have the extension .Docx, the new extension for Word 2007 documents.
The advantage of this new extension is that your files will be smaller in terms of KB.

You can do just the opposite too. You can save a Word 2007 document as a Word document from an earlier version.
The new features of Word 2007 that were used will be lost.
Just click the Office Button place the mouse pointer over the “Save as…” and select “Word 97-2003 Document” from the various options.

In the dialog that appears, it will be pointed out that , if you change now, you will lose the features of Word 2007.
Click OK when you are fine with this.

Open Word 2007 document in earlier versions

If you want to open a Word 2007 file in an earlier version of Word you must have the Compatibility Pack.

This converter adds the options to open, edit and save Office 2000, Office 2003 and Office XP software for office 2007.

You can find this on the Microsoft site, if you search for “Microsoft Office Compatibility Pack for Word, Excel and PowerPoint 2007 File Formats”.

Currently, this is the following address:

http://www.microsoft.com/downloads/details.aspx?displaylang=nl&FamilyID=941b3470-3ae9-4aee-8f43-c6bb74cd1466

Save as PDF

Word 2007 allows us to store our documents as a .Pdf file.
A .Pdf file (Portable Document Format) is the standard for the exchange of electronic documents and forms to be reproduced in their original format.
Fonts, graphics and layout of each PDF document will be retained.
A PDF file will look the same on every printer. A PDF file is platform independent, in other words, it can work on all platforms (Windows, Linux, …) viewed and/or edited. It is ideal for distributing manuals and other documents alike.The PDF format was developed by Adobe.

To save a document as .Pdf, simply click the Office button, choose “Save as …” and click PDF.
In the dialog box, choose a folder where you want to save the pdf file and click the button “Publish”.

Sending documents

In Word 2007, we have an option to send our documents through e-mail or fax.

To do this, we first open our document.

Click the Office button, choose the “Send” option from the pop-up menu, and click “E-mail”.

As you can read the information in the pop-up window, a copy of our document is sent and the original is retained on our computer.

In the e-mail application that opens the box “subject” is already filled with the name of our document, and our document is already added as an attachment.

All you have to do is fill in the name of the receiver/receivers and click on the “Send” button.

The second way is to send a document via fax.
For this you do not need a fax machine , all you need is an Internet connection, and a Internet fax account.

We click the Office button, choose “Send” from the list and click “Internet Fax”.
This opens a window with the message that we must first log on to a fax service provider.

Click OK.

This opens the page with fax services available in your web browser.

Once this is done, you do not have to repeat this later, but you only need to click the button “Internet fax” in Word 2007.

Awesome!
You've completed Lesson 6 START NEXT LESSON

Lesson 6

Office 2007 - Word