Lesson 52 : Changes

Track Changes

Whether you want to track changes to your document, or you want to track changes to a different document, you have the option “Track Changes” function.
You can find this option under the tab “Review”, in the ribbon.
The “Track Changes” consists of two parts, the upper part is a “Toggle button”.
When we click on it, this will give us the option to switch “Track Changes” on or off.
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Clicking on the downward pointing arrow at the bottom of the button shows a drop-down menu with three options.
The first option, “Track Changes”, will turn the option on or off.
The second option “Change Tracking Options” I will discuss later in this lesson.
The third option “Change user name” opens the dialog “Word Options”, which I have already discussed in one of the first lessons of this course.

When the option “Track Changes” is turned on, Word will make any changes we want in our document marking.
Some changes are marked by a mark, some are marked by several others.
For example, when we change the formatting of text, a vertical line is placed to the left of our document.
And for example, when we remove from our text document, the text will be crossed, and a vertical line placed to the left of our document.

Text that shall be added in, will be marked in a different color.
Text that moves gets a different color, ir is crossed at the place where it is removed, and a different color is in the place where you’ve placed it.
And so every change has its own mark.
Each marker then again has the vertical line on the left side of the document.

Options for change tracking

By default, the marks for the changes in our document are displayed in a certain way. This can be changed.
Click on the button “Track Changes” and select “Change tracking Options.”
This opens the dialog “Change tracking Options.”

This dialog box is divided into five sections.

The first section is “Mark-Up”.
This controls the format and colors of “Inserts”, “Files” and “Changes”.
Click the downward pointing arrow next to the box to change the options.

When you complete the “Color”, “By author”, this means that the color will change depending on the author that has been mentioned.
We make changes, they will only be seen on your own computer, and there will be no difference between the different authors.

The second section is “Moves”.
This controls the format and colors of text that has been moved from one position to another position in our document.
Also we can change this by clicking the downward pointing arrows.
If you do not want any movement of text in your document, clear the box for the text “Track moves”, by clicking on it.

The third section is “Table cell Highlighting”.
This section is useful when we use tables in our document.
Any options that we can set seem clear.

The fourth section is “Formatting”.

This controls how the formatting changes are displayed.
The default is “None”, if we change this it can confuse the actual format of the text.

The fifth section is “Balloons”.
These settings refer to our comments that appear in balloons.
These seem to be clear.

When the settings have been made, click the OK button.

Awesome!
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Lesson 52

Office 2007 - Word