Insert Greeting Line

To add a greeting line, place the cursor at the location in your document where you’d like to have it.
Click the button “Greeting Line” under the tab “Mailings” in the ribbon.
This opens the dialog “Insert Greeting Line”:

Again we have some options that we can set.

All seem to be quite obvious,

Specify your preferences, and click the OK button.
The “Greeting Line” appears in the place where your cursor was.

View Results

Before we complete the merge, it is perhaps better to first take a look at the result.
Just click the button “Preview Results” under the tab “Mailings” in the ribbon.
When this button is clicked, Word displays us the first record from the table in our document.
You can navigate between the different records by clicking the buttons “First Record”, “Previous record” Next Record “and” Last record “.

Click again on “Preview Results” to close the preview window.

Check for errors

And as the last step , before we complete the merge, we check whether we have made any mistakes.
Just click the button “Auto check for errors.”

This opens the dialog “Error checking and reporting” with three options.

All seems clear to me, and need no further explanation.

Click the OK button.

Complete the merge

Once we have looked at the result, and the combination of errors have been checked, we can complete the merge.

Just click the button “Finish And Merge” under the tab “Mailings” in the ribbon.
This gives us a drop-down menu with three options.
“Edit Individual Documents …” : You can choose to have the option to merge all the records and the current record together. This is the record that is currently displayed in our document, or merge specific records.
Click the OK button when you have made your selection.

“Printing documents …” : This has the same features like the selection explained above.
Click the OK button and the Print dialog box opens.
Click OK again.

“E-mails …”: This choice allows us to send the document to the e-mail address of the recipient.
For this you must of course also include an e-mail field in your table.

 

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